General Ledger Schedules Configuration

GL Schedule is a customizable field that can be used to track certain General Ledger item detail rows. You can select a schedule when adding a detail row to a disbursement, voucher, receipt, or journal entry. You can then run the General Ledger Schedules report to retrieve information on all detail rows that have been assigned a certain schedule.

1. From the Home screen, do one of the following:
   
   

   • Click Configure on the navigation panel.

   • Click Areas > Configure on the menubar.

   • Click the down arrow next to Home on the options bar and select Configure.

From any other area of the program, do one of the following:

1. • Click the down arrow to the right of the Home options bar button and select Configure.

   • Click Home > Configure on the menubar. The Configure screen displays

2. Click Accounting on the navigation panel or Areas > Accounting on the menubar.

3. Click general Ledger Schedules on the navigation panel.

A list of general ledger schedules that are in your system displays. To change the sort order, click the column heading by which you wish to sort.

You can do the following from here:

2. • Add a General Ledger Schedule

     1. Do one of the following:
        • Click the Add button to the left of the list.
        • Click New > General Ledger Schedule on the options bar.
        • Click File > New > General Ledger Schedule on the menubar.
        • Press [Insert] on your keyboard.
     2. The fields to the right of the list are enabled. Enter the new general ledger schedule Code.
     3. Enter a Description of the new general ledger schedule.
        1. If you have more than one language available, the Description you enter populates for every language.
        2. To change the Description that will display in a different language, select the Language from the list or the dropdown menu and enter a Description.
        3. The Update matching descriptions in other languages options defaults as checked or unchecked based on your previous selection for it. The option cannot be changed during this workflow.
     4. Click Finish to complete the record.
        
        Click Add to add this record and create another one.
        
        Click Cancel or press [Esc] to exit the workflow without saving changes. You are prompted: "Do you wish to discard changes?" Click Yes.

   • Edit a General Ledger Schedule

     1. Click to highlight the general ledger schedule that you wish to revise in the list and do one of the following:
        • Click the Edit button to the left of the list.
        • Click File > Open on the menubar.
        • Double click the general ledger schedule.
        • Press [Enter].
     2. Revise the Description field on the right as necessary.
        1. If the Update matching descriptions in other languages option is checked and descriptions for more than one language match, any change you make to one description will be applied to the other description after you click Finish. Deselect this box if you prefer to update each description individually.
     3. Click Finish to complete the record.
        
        Click Cancel or press [Esc] to exit the workflow without saving changes.

   • Delete a General Ledger Schedule

     1. Click to highlight the general ledger schedule that you wish to delete in the list.
     2. Do one of the following:
        • Click the Delete button to the left of the list.
        • Press [Delete] on your keyboard.
     3. You are prompted: "Do you wish to delete this record?" Click Yes.

   • Print a List of General Ledger Schedules

     1. To print a list of the general ledger schedules that are in your system, do one of the following:
        • Click the Print button to the left of the list.
        • Click Print > Listview on the options bar.
        • Click File > Print > Listview on the menubar.
     2. The Print window displays. Print this list as you would any other document.