Print Cheques

Printing cheques automatically saves each cheque as a PDF attachment so you can view the cheques for reference. This PDF is attached to the account for which the disbursement was issued. You can view it from the Disbursements area by clicking Access > Attachments. These PDFs print with watermark text identifying them as copies. If your system is set up to generate an activity when cheques are printed, the PDF is attached to the activity as well.

To assign a security access level to attachments generated by printing cheques, go to System Generated Attachments Configuration.

1. Access the Disbursements area or the Vouchers area.
   1. To access the General Ledger area from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Vouchers on the navigation panel or Areas > Vouchers on the menubar.
   1. To access the General Ledger area from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Disbursements on the navigation panel or Areas > Disbursements on the menubar.
2. Do one of the following:
   • Click Actions > Print Cheques on the options bar.
   • Click Actions > Print Cheques on the menubar.
   • Right click a disbursement and select Print Cheques.
3. You can change the columns that display in the list if you wish.
   1. Click the Select Columns link label on the right side of the header bar.

   The Select Columns window displays.

   2. Select the checkbox next to each column that should be in the list.

   Deselect the checkbox next to each column that should be removed from the list.

   3. Columns will appear in the order in which they are listed. In the example above, Item # would be the first column, and Bill would be the last. To move a column up or down in the list, click the appropriate columns, and then click the up arrow or down arrow to change the order.
   4. Click OK or press [Enter] to save your changes.

   Click Cancel to close the window without saving your changes.

4. Select the correct Bank account.
5. Choose an Agency for which to print cheques, or leave the default setting of <All> to print cheques for all agencies.
6. Enter a Show disbursements through date, or click the down arrow to the right of the field to pick a date from the dropdown calendar.
7. Click Locate.
8. In the Available Disbursements list, cheques default as being marked to print. Click the Deselect All link label to uncheck all of the boxes, or deselect individual checkboxes for specific cheques that should not print.
9. The Starting cheque # defaults in but can be changed if necessary.
   
   Note: Cheque numbers cannot be reused for any one bank account.
10. Click Finish or press [Enter]. The way you select print options depends on the way you access Applied Epic:
• If Epic is installed locally on your computer, a Print pop-up window displays, where you can select the printer, properties, print range, and/or number of copies needed to complete the job.
• If you access Epic through a web browser such as Google Chrome, your browser displays a pop-up window where you can download the item or select print settings to complete the job.

Click Cancel to exit the workflow without printing cheques.