Reprint Cheques

Reprinting cheques automatically saves each cheque as a PDF attachment so you can view the cheques for reference. This PDF is attached to the account for which the disbursement was issued. Click Access > Attachments from the Disbursements area to view it. These PDFs print with watermark text identifying them as copies. If your system is set up to generate an activity when cheques are reprinted, the PDF is attached to the activity as well.

To assign a security access level to attachments generated by reprinting cheques, go to System Generated Attachments Configuration.

1. Access the Disbursements area.
   1. To access the General Ledger area from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Disbursements on the navigation panel or Areas > Disbursements on the menubar.
2. Do one of the following:
   • Click Actions > Reprint Cheques on the options bar.
   • Click Actions > Reprint Cheques on the menubar.
   • Right click a disbursement and select Reprint Cheques.
3. You can change the columns that display in the list if you wish.  
   1. Click the Select Columns link label on the right side of the header bar.

   The Select Columns window displays.

   2. Select the checkbox next to each column that should be included in the list.

   Deselect the checkbox next to each column that should be removed from the list.

   

   3. Columns will display in the order in which they are listed. In the example above, Refer # would be the first column and Amount would be the last. To move a column up or down in the list, click the columns and then click the up arrow or down arrow to change its position.
   4. Click OK or press [Enter] to save your changes.

   Click Cancel to close the window without saving your changes.

4. Select the correct Bank account.
5. In the Search where area, make a selection in each dropdown menu to locate the desired disbursement. The fields vary, depending on the options you choose in the lists. If no eligible disbursements match your search criteria, the result will be "No items found."
    

These are the choices in the first dropdown menu:

1. • Account Code
   • Account Name
   • Cheque #
   • Last Printed
   • Payee
   • Refer #

The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

1. • Equals: Enter the search criterion (e.g., the full number or account) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
   • Contains: Enter at least one letter of the payee name.
   • Within Range: Search between two different numbers (if you chose Reference #, or  Cheque #) or calendar dates (if you chose Last Printed) of your choice. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

6. Select the checkbox for each cheque that you want to reprint.

7. Select the appropriate radio button:
   
   

   • Use same cheque #

   • Void and re-enter with new cheque #

If you select Void and re-enter with new cheque #, the Starting cheque # and Accounting month default into the fields on the right. This information can be amended if necessary.

Note: When you void and re-enter a disbursement, the program checks to see if the accounting month for the disbursement is open and if it is the same as the Accounting month displayed on this screen.

If the disbursement accounting month is open and is the same, the new disbursement created will automatically be associated to any reconciliation statements that were paid by the voided disbursement. All related vouchers will be reopened and reprocessed.

If the disbursement is in a different month or a locked, posted, or finalized month, any premium payable or producer/broker commission payable reconciliation statement paid by the voided disbursement will be reversed and recreated as a finalized statement in the current accounting month. The new disbursement created will be associated to the recreated statement. (If the disbursement was used to pay a direct bill commission statement, the newly created disbursement will be associated to the original statement. Direct bill commission statements cannot be reversed.) All related vouchers will also be voided and recreated.
This enables you to maintain a complete audit trail of what has been paid in the case that the month is locked, posted, or finalized. If the accounting month is still open, an audit trail is not needed.

8. Click Finish. The way you select print options depends on the way you access Applied Epic:
• If Epic is installed locally on your computer, a Print pop-up window displays, where you can select the printer, properties, print range, and/or number of copies needed to complete the job.
• If you access Epic through a web browser such as Google Chrome, your browser displays a pop-up window where you can download the item or select print setting to complete the job.