View Direct Bill Transaction Batch

Before importing the direct bill transactions into the system, review the data to make sure everything will import correctly. If an item is imported incorrectly (for example, if it contains a Description in the Policy Number field), review your mapping definition for accuracy and review the data you want to import for consistency.

In order for a transaction to be created, the following conditions must be met:

• A transaction amount, policy number, and policy effective or expiry date must be entered.
• The policy number and effective or expiry date must exactly match the policy data entered in the system.

All other fields available for import are optional, and blank values will not prevent the transaction from being created.

1. Access the Import area.
   1. To access the General Ledger from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Import on the navigation panel or Areas > Import on the menubar.

2. Click Direct Bill Transactions under Import on the navigation panel.

3. Click on the batch in the list and do one of the following:
   • Click the Edit button beside the list.
   • Press [Enter] on your keyboard.
   • Press [Ctrl]+O.
   • Double click the batch.
4. The batch opens and displays the options selected when it was added. You cannot modify these options. Click Detail on the navigation panel.
5. The Detail section displays all transactions in the batch and the fields they match. To sort by any of the columns in the list, click the column header. Click the column header again to sort in the reverse order. To return the rows to the order in which they were listed in the import file, sort by the Order # column.
   
   Note: The list displays only the first 10,000 items in the import file. A record count displays the number of records that are currently visible in the list and the total number of records in the import. If more than 10,000 transactions are available, use the search bar to narrow your results.
   
   If you notice discrepancies with the import, adjust your mapping definition and add the batch again. If all of the transactions are correct, import the batch into the system.

   To locate transactions that match specific criteria, use the search bar. Make a selection in each dropdown menu to locate the desired transactions. The fields vary, depending on the menu options you choose.

   

   These are the choices in the first dropdown menu:

   • Status

   The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

   • Successful
   • Failed

   Click Find to apply the search filter.