Edit a Producer/Broker Payable Reconciliation

4. Click on the correct reconciliation in the list and then do one of the following:

   • Click the Edit button to the left of the list.

   • Click File > Open on the menubar.

   • Press [Enter] on your keyboard.

   • Press [Ctrl]+O.

   • Double click the reconciliation.

5. The company abbreviation and agency abbreviation (or Multi, if multiple agencies are involved) for the selected reconciliation display on the navigation panel under the Pr/Br Payables option.
   
   There are two options the reconciliation:

1. • Summary

     A summary of the selected reconciliation displays. Click on a criterion to see the parameters chosen for it.

      

     Only the Due date and Description can be modified.

      

     Note: You can only edit suspended reconciliations.

   • Detail

     1. The Transactions screen displays. Use the search filter to narrow the list of transactions if necessary.

        

         

        These are the choices in the first dropdown menu:

        • Client Code
        • Client Name
        • Item #
        • Policy Number
        • Rework
        • Transaction Code

        The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

        • Equals: Enter the search criterion (e.g., the full code or name) in the field to the right. Click Find.
        • Contains: Enter at least one letter of the search criterion (e.g., part of the name or number) in the field to the right. Click Find.
        • Exclude/Include: Select to exclude or include items that meet the criterion in the first dropdown.

     2. To record a full or partial payment for a transaction, click the checkbox next to the transaction and enter the appropriate amount in the Amount to Pay field.
        
        Note: This action is not available for finalized statements.

     3. To perform further actions on a transaction, click to highlight the desired item and then click the appropriate button. If you wish to select multiple items at once, click the Enable Multi-Flag link. Then press and hold the [Ctrl] or [Shift] key while selecting the desired items in the list. To select items individually by selecting their checkboxes instead, click the Disable Multi-Flag link.

     4. If you need more information on a transaction, click the Transaction Detail link label to view a summary of the transaction information or click Access > Transactions to enter the transaction detail.

        • Adjust

          This launches the Adjust Commissions workflow. (You cannot adjust agency commission from the Pr/Br Payables Reconciliations area.)

        • Write-Off

          1. The Write Off Payable window displays. Revise the default Description if desired (for example, to enter the reason for the write-off).

          2. Confirm that the Amount is correct.
          3. Click Finish to complete the workflow.
             
             Click Cancel to close the window without writing anything off.
          4. To close the Transactions screen, click the "X" next to the open reconciliation in the navigation panel.

        • Activity

          This option can be used to add an activity note to the transaction, which would serve as an internal accounting note.

          1. The Add Activity screen displays. Transaction defaults in the Add to dropdown menu. This can be changed if necessary. The choices are as follows:
             • Account
             • Bill
             • Carrier Submission
             • Claim
             • Line
             • Master Marketing Submission
             • Opportunities
             • Policy
             • Services
             • Transaction
          2. If you select Transaction, the Item # of the selected transaction defaults. If you select any other option, click on the correct item in the list.
          3. Click Continue.
          4. Add the activity as usual.

        • Discrepancy

          1. Clicking this button changes the discrepancy status of the transaction to Discrepancy. You may be prompted to enter an activity, which you should assign to the person responsible for making the correction.
          2. When the discrepancy has been resolved, highlight the transaction again and click Discrepancy to update its discrepancy status to Resolved. If an activity is associated to the discrepancy, you are prompted to close the activity.

     Note: If this statement is finalized, only the Discrepancy button is available.

     1. From this screen, you have access to the following actions:
        

        • Associate GL Item
        • Add Additional Items
        • Modify Payment Month
        • Remove Associated GL Item

   Note: If you make changes to a statement that exclude it from your currently selected search criteria, it will not display in the Producer Broker Payable Reconciliations list when you finish editing it. To change the statements that display in the list, edit your Search where options and click Find.