Modify General Ledger Subaccount

When a new entity (agency, broker, company, employee, or vendor) is added to the system, Applied Epic automatically generates the appropriate required subaccounts. Use the Modify General Ledger Subaccount action to revise the subaccount assigned to an entity or to set up multiple entities to post to the same General Ledger account.

Before modifying the General Ledger subaccount for an entity, you should run the Status of Accounts report to verify that a balance does not exist in the current subaccount. If there is a balance, manual journal entries may be necessary to move the balance from the previous subaccount to the new subaccount.

Some entities require subaccounts to be generated for multiple General Ledger accounts. The subaccounts must be the same across all required accounts per entity. Click the links below for a list of the subaccounts generated for each type of entity.

1. • Agencies
     • Interagency Payables
     • Interagency Receivables
     • Interagency Commission Payables
     • Interagency Deferred Commission Payables
     • Interagency Commission Receivables
     • Interagency Deferred Commission Receivables
     • Interagency Commission Income
     • Interagency Broker Premium Payables
     • Interagency Broker Premium Receivables
     • Interagency Commission Payable Write-Off (only if the system is or once was installed to reconcile broker commission payables)
   • Brokers
     • Broker Commission Payable
     • Deferred Broker Payable
     • Agency Bill Income
     • Direct Bill Income
     • Broker Premium Payable
     • Broker Premium Payable Write-Off
     • Deferred Broker Premium Payables
     • Interagency Broker Premium Receivables
     • Interagency Broker Premium Payables
     • Interagency Broker Premium Receivables
     • Cash on Account
     • Direct Bill Receivables
     • Premium Payable Cash on Account (if broker is installed as a premium payable entity)
     • Commission Payable Cash on Account (if broker is installed as a commission payable entity and system is installed to reconcile broker commission payables)
     • Broker Commission Payables Write-Off (if system is or once was installed to reconcile broker commission payables)
     • Binder Bill Payable (if system is or once was installed to enable binder bill transactions)
   • Companies (applies only to companies installed as billing companies)
     • Company Payable
     • Company Payable Write-Off
     • Direct Bill Receivables
     • Agency Bill Income
     • Direct Bill Income
     • Cash on Account
     • Deferred Company Payables
     • Premium Payable Cash on Account
     • Binder Bill Payable (if company has a Bill Mode of Agency or Both and if the system is or once was installed to enable binder bill transactions)
   • Employees (applies only to employees installed as commissionable producers)
     • Producer Payable
     • Deferred Producer Payable
     • Producer Expense
     • Agency Bill Income
     • Direct Bill Income
     • Producer Commission Payable Write-Off
   • Vendors (applies only to vendors installed as government entities)
     • Government Payable

1. From the Broker Detail, Company Detail, Employee Detail, or Vendor Detail screen, or from the Agencies configuration screen, do one of the following:
   
   
   • Click Actions > Modify General Ledger Subaccount on the options bar.
   • Click Actions > Modify General Ledger Subaccount on the menubar.

Note: From the Locate screen, you can right click on the entity and select Modify General Ledger Subaccount.

2. Select a Payable subaccount from the dropdown menu.
   
   The list populates with subaccounts for the selected entity. See Required Accounts Configuration for more information on required General Ledger accounts.
3. Click Finish or press [Enter] to complete the workflow.
   
   Click Cancel or press [Esc] to close the window without changing the general ledger subaccount.