Export a General Ledger Batch

Exporting a batch creates a Microsoft Excel file and saves it to the designated destination. Only batches with a status of Created, Exported, or Finalized can be exported. Note that if you export a batch with a status of Exported, you are merely regenerating the file that was exported originally.

Any General Ledger accounts whose debit entries and credit entries are equal, resulting in a $0.00 net change in the balance, are excluded from the exported file. A batch cannot be exported if the total debit and credit amounts both equal $0.00.

1. Access the Export area.
   1. To access the General Ledger area from the Home screen, do one of the following:
      • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

      To access the General Ledger from another area of the program, do one of the following:

      • Click Home > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.
   2. Click Export on the navigation panel or Areas > Export on the menubar.
2. Select the batch in the list and do one of the following:
   • On the menubar or options bar, click Actions > Export Batch.
   • Right click the batch and click Export Batch.
3. You are prompted, “Do you wish to export batch [batch number]?” Click Yes.
   • If you are saving the file to a local drive, your options depend on the way you access Applied Epic:
   • If you access Epic through a web browser, the file saves to your browser's default Downloads folder.
   • If Epic is installed locally on your computer, you are prompted to save the file to the default location. Click Save. You are prompted, "Do you wish to open this file now?" Click Yes to view the file in Excel or No to review it at a later time.
   • If you are saving the file to a network drive, no additional prompts display. The file automatically saves to the path specified.