Add a Journal Entry

1. Access the Journal Entries area.
   1. To access the General Ledger area from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Home > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Journal Entries on the navigation panel or Areas > Journal Entries on the menubar.
2. Do one of the following:
   • Click the Add button to the left of the Journal Entries list.
   • Click New > Journal Entry on the options bar.
   • Click File > New > Journal Entry on the menubar.
   • Press [Ctrl]+N.
   • With focus on the list, press [Insert] on your keyboard.
3. The current system date defaults in the Effective date field but can be changed if necessary.
4. Select the Backpost checkbox if applicable.
5. The current Accounting month defaults but can be changed if necessary.
6. Select a Default entry if applicable.
   
   Note: If you choose a default entry, some or all of the journal entry information populates automatically.
7. Enter a Description of the journal entry.
8. If the journal entry is associated with an account, choose the account Type from the dropdown menu. Enter the Account ID, or click the lookup button , enter part of the lookup code, click Locate, click the correct account, and click Finish.

9. If this is a reversing journal entry, select the Automatically reverse checkbox. Indicate the Effective date and Accounting month of the item to be reversed.
   If the Journal Entry Approval Process is enabled, automatically reversed entries are created in System Approved status and do not require approval before affecting general ledger balances.

10. Click Continue.

11. Enter the GL account number. To look up the account, click the lookup button .

1. Type at least the first digit of the account in the first field, or the first digit of the subaccount in the second field, and then click Locate.

2. Highlight the appropriate GL account and click Finish.

12. In the Structure frame, select an Agency from the dropdown menu.

13. Choose a Branch, Department, and Profit Center if applicable.
14. Optionally select a Schedule in the dropdown menu.
15. The Description defaults but can be changed if necessary.
16. Enter the Amount.
17. Select the Debit or Credit radio button.
18. To allocate this item, click the Get Allocation link label. See Using Allocations for more information.
19. Do one of the following:
• To add another journal entry for the same GL account, click the Add button, or click the Add button on the Detail list.
• To delete a journal entry line in the Detail list, select the entry and then click the Delete button , or press [Delete] on your keyboard.
• Click Finish or press [Enter] to complete the workflow and display detail for the journal entry. Otherwise, click Cancel or press [ESC] to discard your changes without saving.

If the Journal Entry Approval Process is enabled, the newly added entry displays in the Journal Entries list in Working status. You must submit it for review and another user must approve it before it can affect any General Ledger balances. To submit the journal entry, select it and click Actions > Submit Journal Entry on the options bar or menu bar.