Void a Journal Entry

Please note that only manually entered journal entries can be voided. Month-End journal entries cannot be voided. If the Journal Entry Approval Process is enabled, you can only void journal entries in Approved or System Approved status. If a journal entry is in Working or Rejected status, however, you can delete it instead.

Access the Journal Entries area.
1. To access the General Ledger area from the Home screen, do one of the following:
1. - Click General Ledger on the navigation panel.
  - Click Home > General Ledger on the menubar.
  - Click the down arrow next to Home on the options bar and select General Ledger.
To access the General Ledger from another area of the program, do one of the following:
- Click Home > General Ledger on the menubar.
- Click the down arrow next to Home on the options bar and select General Ledger.
1. Click Journal Entries on the navigation panel or Areas > Journal Entries on the menubar.
The Journal Entry screen displays. Change the journal entries that display in the list if necessary.
1. You can view journal entries for the last six months in the list or filter the list by specifying search criteria. To change the journal entries that display in the list, click the words Journal Entries in the view filter and make a selection.
1. If you select Search, make a selection in each dropdown menu in the Search where area to locate the desired journal entry. The fields vary, depending on the menu options you choose.
The choices available in the second dropdown menu vary, depending on the selection you make in the first dropdown.
- Equals: Enter the search criterion (e.g., the full description or folder name) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
- Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.
To see the filter that is currently applied to the list, hover over the Search where text.

You can apply multiple filters if necessary.
1. To apply multiple filters to the list, do one of the following:
2. The Edit Filter pop-up window displays.
  
  Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.
1. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
2. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
3. Click Finish when you have applied all of your desired filters.
  
  To exit the dialog without applying any filters, click Cancel.
1. The list excludes voided journal entries by default. To display them, click the Include Voided System Entries link label. Once the list has populated with the voided journal entries included, the link label changes to Exclude Voided System Entries. Click it again to hide the voided journal entries.
You can change the columns that display in the list if necessary.
1. Click the Select Columns link label on the right side of the header bar.
2. The Select Columns window displays. Select the checkbox next to each column that should be included in the list. Deselect the checkbox next to each column that should be removed from the list.
1. Columns will display in the order in which they are listed. To move a column up or down in the list, click on the column and then click the up arrow or down arrow to change its position in the list.
2. Click OK or press [Enter] to save your changes.
  
  Click Cancel to close the window without saving your changes.