Flag All Items

1. Access the Reconciliations area.

   1. To access the General Ledger from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Reconciliations on the navigation panel or Areas > Reconciliations on the menubar.

2. Click Premium Payable, Direct Bill Commissions, Pr/Br Payables, or Government Payables under Reconciliations on the navigation panel.

3. Change the statements that display in the list if necessary.
   

   • For premium payable reconciliations, enter your desired search criteria to populate the list.

     To locate reconciliations that match specific criteria, use the search bar. Make a selection in each dropdown menu to locate the desired receipt. The fields vary, depending on the options you choose in the lists

     

     These are the choices in the first dropdown menu:

     3. Adv
     • Agency
     • Check #
     • Contract Description
     • Contract Type
     • Created Area
     • Date Entered
     • Due Date
     • Entered By
     • Master Statement #
     • Paid Area
     • Paid Status
     • Payable Entity Code
     • Payable Entity Name
     • Payment Address
     • Payment Contact
     • Recreated
     • Refer #
     • Reopened
     • Reversed
     • Rework
     • Statement #
     • Statement Status

     The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

     • Equals: Enter the search criterion (e.g., the exact company code or user ID) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
     • Contains: Enter at least one character of the criterion.
     • Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

     Notes:

     • If you selected Contract Type, select Account Current, Company Statement, or Premium Payable from the second dropdown. Click Find.
     • If you selected Created Area, select Receipts or Reconciliations from the second dropdown. Click Find.
     • If you selected Paid Area, select None, Receipts, Disbursements, Vouchers, or Reconciliations from the second dropdown. Click Find.
     • If you selected Adv or Rework, select Include, Exclude, or Only from the second dropdown. Click Find.
     • If you selected Status, select Unpaid, Paid, Closed, or Reconciled from the second dropdown. Click Find.

     To see the filter that is currently applied to the list, hover over the Search where text.

     You can apply multiple filters if necessary.

     1. To apply multiple filters to the list, do one of the following:
     • Click the Edit Filter button . 
     • Press [Ctrl] + E.
     2. The Edit Filter pop-up window displays.
        
        Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.

     

     3. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
     4. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
     5. Click Finish when you have applied all of your desired filters.
        
        To exit the dialog without applying any filters, click Cancel.

   • For direct bill commission reconciliations, enter your desired search criteria to populate the list.

     To locate reconciliations that match specific criteria, use the search bar. Make a selection in each dropdown menu to locate the desired receipt. The fields vary, depending on the menu options you choose.

     

     These are the choices in the first dropdown menu:

     1. 3. Agency
        4. Created Area
        5. Date Entered
        6. Date Finalized
        7. Date Paid
        8. Entity Code
        9. Entity Name
        10. Master Statement #
        11. Paid Area
        12. Paid Status
        13. Payment ID
        14. Refer #
        15. Reversed
        16. Statement #
        17. Statement Recv Month
        18. Statement Status

     The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

     1. • Equals: Enter the search criterion (e.g., the exact agency code, company code, or user ID) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
        • Contains: Enter at least one character of the search criterion.
        • Within range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the calendars. Click Find.

        Notes:

        • If you selected Created Area, select Receipts, Reconciliations, Import Direct Bill, or Direct Bill Download from the second dropdown. Click Find.
        • If you selected Paid Area, select None, Receipts, Disbursements, Vouchers, Reconciliations, Import Direct Bill, or Direct Bill Download from the second dropdown. Click Find.
        • If you selected Paid Status, select Unpaid, Paid, or Closed from the second dropdown. Click Find.
        • If you selected Refer #, select the appropriate type of GL item from the third dropdown before entering the reference number and clicking Find.

     To see the filter that is currently applied to the list, hover over the Search where text.

     You can apply multiple filters if necessary.

     1. To apply multiple filters to the list, do one of the following:
     • Click the Edit Filter button . 
     • Press [Ctrl] + E.
     2. The Edit Filter pop-up window displays.
        
        Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.

     

     3. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
     4. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
     5. Click Finish when you have applied all of your desired filters.
        
        To exit the dialog without applying any filters, click Cancel.

   • For producer/broker payables reconciliations, enter your desired search criteria to populate the list.

     To locate reconciliations that match specific criteria, use the search bar. Make a selection in each dropdown menu to locate the desired receipt. The fields vary, depending on the menu options you choose.

     

     These are the choices in the first dropdown menu:

     1. 3. Agency
        4. Check #
        5. Contract Description
        6. Contract Type
        7. Created Area
        8. Date Entered
        9. Discrepancy Statement
        10. Due Date
        11. Entered By
        12. Master Statement #
        13. Paid Area
        14. Paid Status
        15. Payment Address
        16. Payment Contact
        17. Pr/Br Code
        18. Pr/Br Name
        19. Recreated
        20. Refer #
        21. Reopened
        22. Reversed
        23. Rework
        24. Statement #
        25. Statement Status

     The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

     • Equals: Enter the search criterion (e.g., the exact government entity code or user ID) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
     • Contains: Enter at least one character of the criterion.
     • Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

     Notes:

     1. • If you selected Contract Type, select Account Current, Company Statement, or Premium Payable from the second dropdown. Click Find.
        • If you selected Created Area, select Receipts or Reconciliations from the second dropdown. Click Find.
        • If you selected Paid Area, select None, Receipts, Disbursements, Vouchers, or Reconciliations from the second dropdown. Click Find.
        • If you selected Rework, select Include, Exclude, or Only from the second dropdown. Click Find.
        • If you selected Status, select Unpaid, Paid, Closed, or Reconciled from the second dropdown. Click Find.

     To see the filter that is currently applied to the list, hover over the Search where text.

     You can apply multiple filters if necessary.

     1. To apply multiple filters to the list, do one of the following:
     • Click the Edit Filter button . 
     • Press [Ctrl] + E.
     2. The Edit Filter pop-up window displays.
        
        Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.

     

     3. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
     4. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
     5. Click Finish when you have applied all of your desired filters.
        
        To exit the dialog without applying any filters, click Cancel.

   • For government payables reconciliations, enter your desired search criteria to populate the list.

     To locate reconciliations that meet specific criteria, use the search bar. Make a selection in each dropdown menu to locate the desired reconciliation. The fields vary, depending on the menu options you choose.

     

     These are the choices in the first dropdown menu:

     1. 3. Agency
        4. Date Entered
        5. Entered By
        6. Government Entity Code
        7. Government Entity Name
        8. Master Statement #
        9. Paid Status
        10. Payment Address
        11. Payment Contact
        12. Recreated
        13. Refer #
        14. Reopened
        15. Rework
        16. Reversed
        17. State/Province Code
        18. State/Province Name
        19. Statement #
        20. Statement Status

     The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

     • Equals: Enter the search criterion (e.g., the exact government entity code or user ID) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
     • Contains: Enter at least one character of the criterion.
     • Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

     Notes:

     • If you selected Paid Status, select Unpaid, Paid, or Closed from the second dropdown. Click Find.  
     • If you selected Recreated, Reopened, or Reversed, select Include or Exclude from the second dropdown. Click Find.
     • If you selected Rework, select Exclude, Include, or Only from the second dropdown. Click Find.
     • If you selected Statement Status, select Approved, Finalized, or Suspended from the second dropdown. Click Find.
     • If you selected Refer #, select Disbursement, Journal Entry, Receipt, or Voucher from the third dropdown. Click Find.  

     To see the filter that is currently applied to the list, hover over the Search where text.

     You can apply multiple filters if necessary.

     1. To apply multiple filters to the list, do one of the following:
     • Click the Edit Filter button . 
     • Press [Ctrl] + E.
     2. The Edit Filter pop-up window displays.
        
        Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.

     

     3. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
     4. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
     5. Click Finish when you have applied all of your desired filters.
        
        To exit the dialog without applying any filters, click Cancel.

Click here for an explanation of reconciliation statuses.

4. Click the statement in the list and then do one of the following:
   

   • Click Actions > Flag All Items on the options bar.

   • Click Actions > Flag All Items on the menubar.

   • Right click the statement and select Flag All Items.

   Note: No actions can be performed on statements containing archived transactions.

5. You are prompted, "Do you wish to flag all items for the selected statement?" Click Yes.

6. You are prompted, "Automatically flagging all items as paid will require closing the statement for processing." Click OK.

7. The statement status is changed to Processing.