Status of Accounts

You can access the Status of Accounts from any screen in the General Ledger area. This feature allows you to run a report to view the balance of a general ledger account and its detail for the selected accounting month. If you require more criteria than those available through this function, run a report from the Reports/Marketing area.

To view the detailed items without running a report, access the Disbursements, Journal Entries, or Receipts area. In the search bar, select Account Lookup > Equals, and then specify the account.

1. Access the General Ledger area. To access the General Ledger area from the Home screen, do one of the following:
   • Click General Ledger on the navigation panel.
   • Click Areas > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

To access the General Ledger from another area of the program, do one of the following:

2. • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

2. Do one of the following:
   • Click On Demand > Status of Accounts on the options bar.
   • Click On Demand > Status of Accounts on the menubar.
3. In the Status of Accounts pop-up window that displays, the Acctg month defaults to the current system accounting month. Change this if desired.
4. Enter the GL account number in the fields provided. To look up the correct account, click the lookup button .
   
   Type at least the first digit of the account in the first field, or the first digit of the subaccount in the second field, and then click Locate.
   
   Highlight the appropriate GL account and click Finish.
   
   Select the Include subaccounts checkbox if applicable.
5. Optionally select an Agency, Branch, Department, and Profit Center.
6. Click Preview. The Print Preview screen displays.
7. Click Page Setup to specify the print parameters or to change the printer to which the document should be sent. Fill this window in as you would for any other document.
   
   Change the Zoom percentage to change the size of the document on the screen for easier viewing.
   
   Click the Single Page View , Double Page View , and Multiple Page View buttons to specify the number of pages that should display on the screen.
   
   Use the First Page, Next Page, Previous Page, and Last Page buttons to scroll through the pages on the screen, or enter the desired page number in the field provided and press [Enter].
   
   Click the Print button to print the document. Your Print window displays. Print this as you would any other document.
   
   Click Close to exit the screen without printing the document.