Edit/View a Voucher

Access the Vouchers area.
1. To access the General Ledger area from the Home screen, do one of the following:
1. - Click General Ledger on the navigation panel.
  - Click Areas > General Ledger on the menubar.
  - Click the down arrow next to Home on the options bar and select General Ledger.
To access the General Ledger from another area of the program, do one of the following:
- Click Home > General Ledger on the menubar.
- Click the down arrow next to Home on the options bar and select General Ledger.
1. Click Vouchers on the navigation panel or Areas > Vouchers on the menubar.
The Vouchers screen displays. Enter your desired search criteria to populate the list.
To locate vouchers that match specific criteria, make a selection in each dropdown menu. The fields vary, depending on the menu options you choose. To sort by a different column, click the column heading by which you wish to sort. Click one more time to change the sort order (from ascending to descending, or vice versa).

These are the choices in the first dropdown menu:
1. 1. Account Code
  2. Account Name
  3. Accounting Month
  4. Amount
  5. Bank Account
  6. Date Entered
  7. Description
  8. Due Date
  9. Entered By
  10. Export Batch #
  11. Exported By
  12. Exported Date
  13. GL Schedule
  14. Invoice #
  15. Paid Status
  16. Payee
  17. Posted Date
  18. Refer #
  19. Site ID
The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.
1. 1. Equals: Enter the search criterion (e.g., the full description or folder name) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
  2. Contains: Enter at least one letter or digit of the desired criterion. Click Find.
  - Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.
  To see the filter that is currently applied to the list, hover over the Search where text.

Click on the voucher and then do one of the following:
- Click the Edit button to the left of the Vouchers list.
- Click File > Open on the menubar.
- Press [Ctrl]+O on your keyboard.
- Double click the voucher.
Note: Vouchers associated to archived transactions can be opened for viewing, but they cannot be edited.
Information for the selected voucher displays. The Refer #, Bank account, Effective date, and Accounting month cannot be changed.
You can edit the voucher Description if desired.
The Type and the account for which the voucher was created cannot be changed. To change the Payee to a different contact on the account, click the click the lookup button to the right of the field and choose a different contact associated with the account. Click on the correct contact and click Finish.
Optionally update the Account #, Invoice #, Invoice due date and Due date.
The mailing address contact is the person or entity to whom the invoice will be addressed. To choose a different contact on the account, click the click the lookup button to the right of the field and choose a different contact associated with the account. Click the correct contact and click Finish.
On the Check tab, select the Print checkbox if a check should be printed for this invoice. Optionally enter Memo and Remittance information.
If this is an Electronic Funds Transfer, select the EFT checkbox and a payment method from the corresponding dropdown menu.
Optionally enter Memo and Remittance information.
In the Routing field, optionally enter any information dictating where the check should be sent (for example, if it should go to another employee before being mailed to the payee).
Use the Comments field to enter any additional information that you want to print on the check stub.
If the Payee is a vendor that offers a discount if you pay early, click the Discount tab.

Note: The discount information must be set up in Vendor Detail first.

Enter the amount in the Calculate on field.
Choose the Type (flat amount or percentage).
The Percent or Amount defaults, based on the settings in Vendor Detail.

Click Detail under the Vouchers button on the navigation panel.
Click an item in the list to view its detail. The following fields can be updated:
- GL Schedule
- Invoice Date
- Invoice #
- P.O. #
- Description
You can change the columns that display in the list if necessary.
Your changes are saved automatically when you close the window.