Close Accounting Month

You must close each accounting month before you can close the accounting year. If the Journal Entry Approval Process is enabled, all journal entries must have an Approved or System Approved status before you can close the month.

1. From the Home screen, do one of the following:
   • Click Procedures on the navigation panel.
   • Click Areas > Procedures on the menubar.
   • Click the down arrow next to Home on the options bar and select Procedures.

   From any other area of the program, do one of the following:

2. • Click the down arrow to the right of the Home options bar button and select Procedures.
   • Click Home > Procedures on the menubar.
3. Click Accounting on the navigation panel or Areas > Accounting on the menubar.
4. Click Month End on the navigation panel.
5. A list of accounting months displays. Change the months that display in the list if necessary.
   1. Click the word Months in the view filter.

   

   A list of choices displays:

   1. • All
      • Closed - Not Finalized
      • Locked
      • Open

   2. Click on the appropriate selection.
6. Click to highlight the month you want to close, and then do one of the following:
    
   • Click Actions > Close Month on the options bar.
   • Click Actions > Close Month on the menubar.

   Note: If the Journal Entry Approval Process is enabled, any journal entries with a Submitted, Working, or Rejected status display in an In-Process Items pop-up window. You cannot close the month until all journal entries have an Approved or System Approved status.

7. A list of agencies displays, with all agencies selected by default. Deselect any agencies for which you are not closing the month. You can also click Deselect All.
8. Verify that the Close month fields show the month and year you are closing and that the Current default month fields show the correct new default month and year.
9. Click Finish or press [Enter] to close the accounting month.

Note: If a recurring entry (journal entry, voucher, or disbursement) is configured to recur as part of month-end procedure, the entry is posted when the accounting month is closed.