Rebuild GL Balances

If the Journal Entry Approval Process is enabled, this utility only applies journal entries with an Approved or System Approved status to the balances, not Working, Submitted, or Rejected journal entries (as these have not yet been applied to the General Ledger balances).

WARNING: Verify that everyone else is out of the system before running this utility.

1. To access Utilities from the Home screen, do one of the following:
    
   • Click Utilities on the navigation panel.
   • Click Areas > Utilities on the menubar.
   • Click the down arrow next to Home on the options bar and select Utilities.

To access Utilities from another area of the program, do one of the following:

1. • Click Home > Utilities on the menubar.
   • Click the down arrow next to Home on the options bar and select Utilities.

2. Click Rebuild on the navigation panel or Areas > Rebuild on the menubar.
3. Click Rebuild GL Balances on the navigation panel.
4. Select the beginning and ending Accounting month. To leave the beginning or ending month open, select the appropriate Open checkbox.
5. Select the Agency for which to rebuild GL balances.
6. In the GL Accounts section, leave the default setting of All to rebuild all GL accounts for the selected agency.
   
   To choose a specific account, click the Selected radio button. Enter the GL account # in the fields provided. To look up the account, click the lookup button . Type at least the first digit of the account in the first field, or the first digit of the subaccount in the second field, and then click Locate. Highlight the appropriate GL account and click Finish.
7. Ensure that no locks are listed in the Existing Locks section, or the utility will appear to run but will not find results.
8. Click the Diagnose button.
9. Click the Refresh link label until the Diagnose button is re-enabled.
10. If any detail lines display in the Results area, click the Rebuild button.