Void a Disbursement

This program is used to void cheques (including one-time cheques) and miscellaneous disbursements from any accounting month. Once a disbursement is voided, it is still listed on Journal Entry and Status of Accounts Reports to provide an audit trail to the entry. An offsetting deposit is created, which exactly reverses the original disbursement.

If you void a non-client (producer, vendor, company, employee) related disbursement, TAM creates a type Other cash receipt between the cash account and all appropriate offsetting accounts from the original entry. This Other cash receipt appears on all appropriate general ledger reports: Cash Journal Entries, Trial Balance, Status of Accounts, etc. If you void a client (customer, broker, lienholder, finance company) related disbursement, TAM creates a PAY to reverse the RET on the client's account and automatically adjusts the balance accordingly.

1. At Home Base, click the Accounting button.
2. Click the Disbursements button.
3. Click Void a Disbursement.
4. Double click in the Journal Number field to list the cash journal accounts. Select the desired account from the list and click OK.
5. Double click in the Agency field to select the agency for which to void the disbursement. If only one agency has been installed for this cash journal, the agency code is entered automatically.  
6. Select the Cheque or Miscellaneous radio button to determine the type of disbursement to void. The number for the last disbursement of this type displays in the Last Cheque #/Last Misc # field.
7. Enter the cheque number to void in the Cheque Number/Misc. Number field, then press [TAB]. The disbursement information displays in the window. You may click View Offset to display offsetting entries for the disbursement.
8. If this disbursement is associated to a reconciliation statement, you must determine how the statement will be affected before continuing.
   • Leave as Unpaid Statement: Voids the disbursement, leaving the statement closed and unpaid. You will need to issue a separate disbursement to pay the statement.
   • Re-Open Statement: Voids the disbursement and opens that statement so that you can revise it before issuing a new cheque.
   • Completely Reverse Statement: Voids the disbursement and removes all items from the statement. This means all items are unflagged. To mark the items as paid, you will need to create a new statement and reflag them.
9. Click Void to void the disbursement, then Yes to verify the void.