Void a Voucher

This program is used to void a voucher. Once a voucher is voided, it is still listed on Payables and Status of Accounts Reports to provide an audit trail to the entry. An offsetting entry is created that exactly reverses the effect of the original voucher.

1. At Home Base, click the Accounting button.
2. Click the Vouchers button.
3. Click Void a Voucher.
4. Double click in the Journal Number field to select from the list of cash journals. Select a Journal Number and press [TAB]. The account number, name, and balance of the cash journal display to verify your selection.
5. Double click in the Agency field to select from a list of agencies. If only one agency has been installed or the selected cash journal is used by only one agency, the agency code defaults.
6. The number of the last voucher entered for the cash journal displays in the Last Voucher field. In the Voucher field, e=nter the voucher number to void and press [TAB].
7. Click View Offset to view the voucher's offsetting entries.
   
8. Click Void to void the selected voucher.
   
   Click Yes to confirm the void.
   
   Note: If you void the voucher, TAM creates a reversing voucher and inserts OFFSET VOID V# in the description of the offsetting void voucher, where # indicates the number of the voucher being offset.
   
   Click Cancel to exit from the voucher and return to the Accounts Payable window.
9. Repeat steps 4 through 8 for each voucher you void, or click Cancel to return to the Accounts Payable window.