Void a Deposit (NSF)

This program is used to void previously entered deposits returned by the bank for insufficient funds or which were inadvertently recorded. Once a deposit is voided, it is effectively reversed out of the selected accounts and is therefore still listed on Journal Entry Report and Status of Accounts Report to provide an audit trail to the entry.

  1. At Home Base, click Accounting.
  2. Click Receipts.
  3. Click Void a Deposit (NSF).
  4. Double click in the Journal Number field to list the cash journal accounts. Select the desired account from the list and click OK. The account number and balance of the cash journal are displayed to verify your selection.
  5. Double click in the Agency field to list the installed agencies. Select the agency code.

    If only one agency has been installed or the selected cash journal is used by only one agency, no agency code is required.

    Note:     The program automatically defaults the date on which the voided deposit is recorded and the current accounting month as the month in which to file the voided deposit. If you modify the accounting month, it must be greater than the last month posted.
  6. Double click in the Type field to select from the following:  
      • C = Customer
      • B = Broker
      • L = Lienholder
      • F = Finance Company
      • O = Other, e.g., direct bill commission.
  7. Double click in the Ref Number field to select the entity from which the payment was received. (Not applicable to Other receipts.) The B, D, Account, Name, and Bal fields default according to your selection.
  8. Optionally enter a Schedule for the voided deposit record. Schedules are used to categorize or group related entries. These entries are listed together on the Schedules Report.
  9. The Check Number/Description defaults as Voided Deposit.
  10. When you are done filling out information on the Void A Deposit screen, click the Void Detail button to display the Void Detail screen. Click the deposit in the window to void.

    Click History View to display the transaction history of the client to which the payment belongs.

    Click Detail View to view the deposit in full detail. Options are provided to move to the next and previous invoice for the client and to return to the Void Detail screen.
  11. Click Void to void the highlighted receipt. The program prompts for confirmation.
  12. Click Yes to verify that you would like to void the cash receipt. If you defined an NSF transaction through the User-Defined Transactions in Utility Manager, enter the NSF Charge (service charge) amount.
  13. The program confirms the void. Click OK to return to the Void Detail screen. Begin at step 3 to void another cash receipt, or click Cancel to return to the Cash Receipts screen.