Purging MVRs from Applied Rating Services

During the auto quote process in AutoRater, Motor Vehicle Record (MVR) reports are ordered and received on drivers to validate the risk data upon the client’s acceptance. When a policy is no longer contracted (the policy is cancelled, non-renewed, etc.), to meet the requirement from Ministry Transportation Organization of Ontario (MTO), MVR reports must be removed within 30 days of the policy termination/expiry date.  

This document will guide you through removing MVR reports from the system to ensure that you meet this contract requirement of purging MVRs from the system. The purging of the MVRs is completed by the administrator of your organization through the Reports Maintenance Utility. When using the Reports Maintenance Utility, keep in mind that MVRs are permanently deleted from the system, accessing the utility will lock all users out of the system, and all users must be logged out of the system to run the purge. It is recommended to run the Purge during a maintenance window to allow it to run without interruption.

1. Launch CGIPurge (Rating Services folder /cqwin (CGIPurge.exe).

2. If necessary, enter in your ARS login credentials and click Login. Click OK on the pop-up message, ensuring a backup has been completed before deletion.
3. From Reports Maintenance Utility, select MVR as the Report Type.

4. In the Filtering Rules section, select the MVR purge criteria:
   
   Note: You can select one or multiple criteria for your MVR purge.
• Reports Received Between
  
  MVR reports with received dates within the range you select will be purged.
1. Select the Reports Received Between checkbox.
2. The date for one month prior to the current date defaults in the first date field. To change the date, enter a date in the field or select a date from the dropdown calendar.
3. Today’s date defaults in the second date field. To change the date, enter a date in the field or select a date from the calendar dropdown.
• Driver’s Licence Number
  
  Run a report from your Broker Management System to identify unwritten, cancelled, and non-renewed policies, and the use the report to locate the driver’s licence number. MVR reports with the driver licence number entered in the field (only one driver licence number can be entered) will be purged.
1. Select the Driver’s Licence Number checkbox and enter the driver’s licence number.
• Customer Sales Representative
  
  MVR reports with the CSR code you select will be purged.
1. Select the Customer Sales Representative checkbox and select a CSR code from the dropdown.
5. Once all the criteria is defined, click Purge. Click Yes on the pop-up window to view the log file that lists the MVRs that will be purged. The log file displays the total number of MVRs to be purged, along with information on each MVR that will be deleted with the purge.

6. Click Close to close the log file once you are finished viewing it. In the pop-up window, to continue with the deletion click Yes.