Add a Combined Reconciliation

Adding a combined reconciliation allows you to pay items and finalize the statement when you have finished. You can create a combined reconciliation statement for either a company or a broker, where you can reconcile both agency bill and direct bill transactions. Use the criteria to build the statement that best matches the one you received from the company or broker.

1. Access the Reconciliations area.
   1. To access the General Ledger from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Reconciliations on the navigation panel or Areas > Reconciliations on the menubar.
2. Click Combined Reconciliations under Reconciliations on the navigation panel.

3. The Combined Reconciliations screen displays. Do one of the following:

• Click the Add button beside the list.

• Click New on the options bar and select Combined Reconciliation.

• Click New on the options bar and select Reconciliation > Combined.

• Click File > New > Combined Reconciliation on the menubar.

• Click File > New > Reconciliation > Combined Reconciliation on the menubar.

• With focus on the list, press [Insert] on your keyboard.

• Press Ctrl + [N].

4. The Add Combined Reconciliation screen displays. Select the Company or Broker radio button.
5. Payable Entity is selected by default in the list. Select specific payable entities from the Selected dropdown menu.

If a company or broker has multiple contracts assigned, you can click the All Contracts link label to select the contract(s) you want to apply to the statement:

1. In the Available Payable Contracts pop-up window, select the checkbox for each contract you want to include. Select the Include Expired checkbox to display expired contracts in the list.
2. Click Finish or press [Enter].

6. Click Add. To add another company or broker, repeat these steps. Selected entities display in the list at the bottom of the screen.

To remove an entity from the list, highlight it and click the Delete button beside the list or press [Delete] on your keyboard.

7. Make selections for the Month/Date, Agency, Branch, Department, Profit Center, Receivable, Line of Business, and Issuing Company criteria.
1. For the Month/Date criterion, select the Accounting month or Payables due date radio button to choose how to select items to reconcile.
2. For the Receivable criterion, select whether to include All, Partially Paid, or Fully Paid items.
3. If you are adding a broker statement, select the Broker External/Internal criterion and select whether to include External brokers, Internal brokers, or Both.

8. In the Statement section, enter a Statement description.
9. Optionally select the Create separate statements per contract checkbox to create an individual statement for each Payable Entity, Agency, Contract Type, and Payable Contract being reconciled.
10. The Statement owner defaults to your employee code, but you can select a different employee as the owner if necessary.
11. Change the Accounting month if applicable.
12. Change the Description if necessary.
13. Click Detail to begin reconciling transactions
14. The Transactions screen displays. Use the filter above the list to narrow the list of transactions if necessary.

Any transaction that includes both a premium and a tax transaction displays rolled up into a single line on the detail screen, indicated by an arrow in the first column. You can use the rolled-up view to flag and pay a transaction without having to pay its detail lines separately. Click the arrow to expand the transaction to view its detail lines.

15. Click to highlight a transaction, and then click the one of the following buttons. Use [Ctrl] or [Shift] to select multiple transactions. For more information about a transaction, click the Transaction Detail link label.
• Full Reconcile

  Click Full Reconcile to fully reconcile the selected item(s).

• Partial Reconcile
  1. The Partial Reconcile window displays. Adjust the Amount.
  2. Click Finish.

  Click Cancel to close the window without reconciling any items.

• Undo Reconcile

  Click Undo Reconcile to remove the reconciliation from the selected item(s).

• Adjust
  1. The Adjust Commissions window displays. Change the agency commission Type if desired.
  2. Adjust the agency commission Percent or Amount if applicable.
  3. Change the broker commission Type if desired.
  4. Adjust the broker commission Percent or Amount if applicable.
  5. Optionally change the broker's Production Credit.
  6. Change the producer commission Type for each affected producer.
  7. Adjust the producer commission Percent or Amount for each affected producer.
  8. Optionally change the producers' Production Credit.
  9. Adjust the Co Pay Due Date if necessary.
  10. Click Finish when the information is complete.

  Click Cancel to close the window without making any adjustments.

• Write-Off
  1. The Write Off Payable window displays. Revise the default Description if necessary (for example, to enter the reason for the write-off).
  2. Confirm that the Amount is correct.
  3. Click Finish to complete the workflow.

  Click Cancel to close the window without writing anything off.

• Activity
  1. The Add Activity screen displays. Transaction defaults in the Add to dropdown menu. Select a different Add to association if necessary.
  2. Click Continue.
  3. Add the activity as usual.

After creating the statement, you can perform the following actions:

• Associate GL Item
• Finalize Statement
• Pay Statement
• Remove Associated GL Item
• Reopen Statement

Note: Your newly added statement will display in the Combined Reconciliations list only if it matches the criteria for your current search filter. To change the statements that display in the list, edit your Search where options and click Find.