Pay a Voucher

1. Access the Vouchers area.
   1. To access the General Ledger area from the Home screen, do one of the following:

   1. • Click General Ledger on the navigation panel.
      • Click Areas > General Ledger on the menubar.
      • Click the down arrow next to Home on the options bar and select General Ledger.

   To access the General Ledger from another area of the program, do one of the following:

   • Click Home > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

   2. Click Vouchers on the navigation panel or Areas > Vouchers on the menubar.
2.  Do one of the following:
   
   • Click Actions > Pay Vouchers on the options bar.
   • Click Actions > Pay Vouchers on the menubar.
   • Right click a voucher and select Pay Vouchers.
3. Choose the Bank account from which to pay the vouchers.
4. The Agency defaults to <All> but can be changed to a specific agency.
5. The current Accounting month defaults in but can be changed if necessary.
6. To locate vouchers that match specific criteria, make a selection in each dropdown menu to locate the desired item. The fields vary, depending on the options you choose.

These are the choices in the first dropdown menu:

1. 3. Account Lookup
   4. Accounting Month
   5. Discount Date
   6. Due Date
   7. Invoice Date
   8. Payee
   9. Refer #

The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

1. 4. Equals: Enter the search criterion (e.g., the full description or folder name) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
   5. Contains: Enter at least one letter or digit of the desired criterion.
   • Within Range: Search between two different calendar dates of your choice. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

   To see the filter that is currently applied to the list, hover over the Search where text.

2. You can apply multiple filters if necessary.

   1. To apply multiple filters to the list, do one of the following:
      • Click the Edit Filter button . 
      • Press [Ctrl] + E.
   2. The Edit Filter pop-up window displays. 
      
      Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.

   

   3. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
   4. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
   5. Click Finish when you have applied all of your desired filters.
      
      To exit the dialog box without applying any filters, click Cancel.

7. Unpaid vouchers matching your criteria display in the list. Deselect the checkboxes for any vouchers for which you do not wish to print checks. To deselect all of the checkboxes, click the Deselect All link label on the blue header bar.

8. The Leave net credit vouchers unpaid checkbox subtracts any credits you have with a vendor from the checks you are sending them. Select this checkbox if applicable.

9. Select the Print checks checkbox to print checks for the selected vouchers.

10. Click Preview to view a list of the selected vouchers. Click Close to close the window and return to the Pay Vouchers window.

Click Finish to continue to the Print Cheques screen. You can choose to print cheques for disbursements at the same time you print cheques for your vouchers.