View Payment Transaction Detail - Detail Section

On a payment entered in the Transactions area with a Payment Status of Outstanding, the fields in the Detail tab are revisable (provided you have the appropriate security access). If the transaction’s Payment Status is Processed or Transmitted or if it is a PYMT transaction, this section is read-only and reflects the information on the associated receipt.

• Payment date: Effective (due) date for the payment (e.g. the date on a check or the date that the payment is to be transmitted to the financial institution). If this is an installment transaction, the payment date advances incrementally for each installment.
• Payment received: Date the payment was/will be received (e.g. the date the check is received by the organization or the date that the funds are deposited electronically). If this is an installment transaction, the payment received date advances incrementally for each installment.
• Accounting month: Month in which the payment will impact the General Ledger at Month-End. Defaults to the same month as the Payment date. If this is an installment transaction, the accounting month for each installment defaults to match the installment’s Payment date.
• Production month: Defaults the same as the Accounting month. If this is an installment transaction, the production month for each installment is the same.
• Method: How the payment was made (e.g., Check or Direct Deposit).
• Payment ID: Unique identifier for the payment (e.g., a check number).
• Receiving agency and Receiving branch: Apply only to PYMT transactions generated by the Print a Receipt for Payment workflow. Cannot be modified.

The Structure frame displays the agency, branch, department, and profit center associated to the transaction. The Agency cannot be modified, but you can change the Branch if the payment was entered in the Transactions area and has a Payment Status of Outstanding. The Department and Profit center cannot be modified; they exist only if the payment was applied to a policy and added in the Receipts area or via the Print a Receipt for Payment workflow.

• Refer #: Displays the receipt reference number if the transaction has been processed in the Receipts area. Click the link label to open receipt detail.
• Cleared: Displays Yes if the receipt has been reconciled on a bank reconciliation statement; otherwise displays No.

The History frame displays the date and time the transaction was entered and the user who entered it. It also displays the date, time, and username corresponding to the transaction’s last revision.

• Item reversal #: If the transaction has been reversed, click the item number link label to open the reversing entry’s transaction detail. If the transaction is a reversing entry, click the item number link label to open the original transaction’s detail.
• Void refer #: Displays the reference number of the offsetting void receipt if the transaction has been voided via the Void Payment action and was processed on a receipt.
• Reason: Displays the reason the item was voided (if applicable).
• Details: Displays additional information entered when the item was voided (if applicable).