Check Layout Configuration

1. From the Home screen, do one of the following:
    

   •   Click Configure on the navigation panel.
   •   Click Areas > Configure on the menubar.
   •   Click the down arrow next to Home on the options bar and select Configure.

From any other area of the program, do one of the following:

1. •   Click the down arrow to the right of the Home options bar button and select Configure.
   •   Click Home > Configure on the menubar. The Configure screen displays

2.   Click Accounting on the navigation panel or Areas > Accounting on the menubar.
3.   Click Check Layout on the navigation panel.
    

   • Add a Check Layout

     1. Do one of the following:
        • Click the Add button to the left of the list.
        • Press [Insert] on your keyboard.
     2. The active Language displays in the Language dropdown menu and is based on your Primary Language in Regional Settings Configuration.
     3. Enter a Name for the new check layout.
        • If you have more than one language available, the Name you entered will populate for every language. 
        • To change the Name for a different language, select the language in the list or  the dropdown menu, and enter your Name. 
        • The Update matching descriptions in other languages checkbox defaults selected and cannot be changed during the Add workflow. To change this selection, you must first create the check layout and then edit it.
     4. Optionally enter Comments.
     5. Click Finish or press [Enter] to complete the record.
        
        Click Cancel or press [Esc] to exit the workflow without saving changes. You are prompted, "Do you wish to discard changes?" Click Yes.
     6. Upon clicking Finish, you are prompted, "Which default layout would you like to use?" Select one of the following and click Continue.
        • System default: This more basic layout option includes the same data elements regardless of what the disbursement detail rows are applied to.
        • System default - conditional areas: This layout option includes conditional detail sections that are triggered by the Apply to selection for the disbursement detail rows. These sections include supporting detail pulled from the items paid by the check. Click here for more information about the conditional detail areas.

          Note that you cannot add or delete conditional areas from a check layout. If a disbursement does not contain any detail rows that would trigger a particular area, that area will not print on the check.

          Conditional Detail Area	Triggered by Detail Rows	Default Data Columns
          Premium Payables/Direct Bill Commissions	Any row applied to Cash on Account (available on Broker and Company disbursements) Any row applied to a Premium Statement (available on Broker and Company disbursements)	Branch Name Account Item # Policy # Policy Effective Date Policy Expiration Date Transaction Code Transaction Effective Date Agency Commission Amount Detail Line Amount
          Producer/Broker Payables	Any row applied to a Commission Statement on a Broker disbursement	Branch Name Account Item # Policy # Policy Effective Date Policy Expiration Date Transaction Code Transaction Effective Date Agency Commission Amount Pr/Br Commission Amount Detail Line Amount
          Accounts Receivable	Any row where the Premium checkbox is selected (available on Broker, Client, Company, Finance Company, and Other Interest disbursements)	Branch Name Account Item # Policy # Policy Effective Policy Expiration Transaction Code Transaction Effective Date Detail Line Amount
          Government Payables	Any row applied to a Government Statement on a Vendor disbursement	Branch Name Account Name Item Number Participation Policy Number Policy Effective Policy Expiration State/Province Transaction Code Transaction Effective Date Rate %/Amount Detail Line Amount
          General Expenses	Any row applied to the General Ledger (available on Broker, Client, Company, Employee, Finance Company, Other Interest, and Vendor disbursements)	Branch Name Account Invoice # General Ledger Account Schedule Detail Description Detail Line Amount

     7. If you want to edit the layout at this time, select the layout and click Actions > Edit Check Layout to open Check Layout Builder.

   • Copy a Check Layout

     1. Click to highlight the check layout in the list and do one of the following:
        • Click Actions > Copy Check Layout.
        • Right click the layout and select Copy Check Layout.
     2. In the Copy Layout pop-up window, enter a Name for the new layout. 
     3. Optionally enter a Comment to provide additional information about the copied layout.
     4. Click Finish to copy the layout or Cancel to close the window without copying it.

     You can edit the copy just as you would any other layout. This can save time when you need to create a check layout that is very similar to an existing layout but which differs in a few particulars.

   • Edit a Check Layout

     1. Click to highlight the check layout in the list and do one of the following:
        • Click the Edit button to the left of the list.
        • Press [Enter].
        • Double click the check layout.
     2. The Name of the check layout cannot be changed.
     3. Optionally enter or edit Comments.
     4. To modify the actual layout of the check, click Actions > Edit Check Layout to open Check Layout Builder.
     5. Click Finish or press [Enter] to complete the record.
        
        Click Cancel or press [Esc] to exit the workflow without saving changes. You are prompted, "Do you wish to discard changes?" Click Yes.

   • Delete a Check Layout

     1. Click to highlight the check layout in the list.
     2. Do one of the following:
        • Click the Delete button to the left of the list.
        • Press [Delete] on your keyboard.
     3. You are prompted, "Do you wish to delete this record?" Click Yes.

   • Revert to the Default Layout

     1. To revert to the default layout for a specific check layout, click to highlight the check layout in the list and then do one of the following:

        • Click Actions > Revert to Default Layout on the options bar.
        • Click Actions > Revert to Default Layout on the menubar.

     2. You are prompted, "Which default layout would you like to use?" Select one of the following and click Continue.

        • System default: This more basic layout option includes the same data elements regardless of what the disbursement detail rows are applied to.
        • System default - conditional areas: This layout option includes conditional detail sections that are triggered by the Apply to selection for the disbursement detail rows. These sections include supporting detail pulled from the items paid by the check. Click here for more information on the conditional detail areas.

          Note that you cannot add or delete conditional areas from a check layout. If a disbursement does not contain any detail rows that would trigger a particular area, that area will not print on the check.

          Conditional Detail Area	Triggered by Detail Rows	Default Data Columns
          Premium Payables/Direct Bill Commissions	Any row applied to Cash on Account (available on Broker and Company disbursements) Any row applied to a Premium Statement (available on Broker and Company disbursements)	Branch Name Account Item # Policy # Policy Effective Date Policy Expiration Date Transaction Code Transaction Effective Date Agency Commission Amount Detail Line Amount
          Producer/Broker Payables	Any row applied to a Commission Statement on a Broker disbursement	Branch Name Account Item # Policy # Policy Effective Date Policy Expiration Date Transaction Code Transaction Effective Date Agency Commission Amount Pr/Br Commission Amount Detail Line Amount
          Accounts Receivable	Any row where the Premium checkbox is selected (available on Broker, Client, Company, Finance Company, and Other Interest disbursements)	Branch Name Account Item # Policy # Policy Effective Policy Expiration Transaction Code Transaction Effective Date Detail Line Amount
          Government Payables	Any row applied to a Government Statement on a Vendor disbursement	Branch Name Account Name Item Number Participation Policy Number Policy Effective Policy Expiration State/Province Transaction Code Transaction Effective Date Rate %/Amount Detail Line Amount
          General Expenses	Any row applied to the General Ledger (available on Broker, Client, Company, Employee, Finance Company, Other Interest, and Vendor disbursements)	Branch Name Account Invoice # General Ledger Account Schedule Detail Description Detail Line Amount