This action launches the Add a Receipt workflow and updates the statement’s Suspended status to Finalized.
If the Journal Entry Approval Process is enabled, only journal entries with an Approved or System Approved status affect General Ledger balances and display on reconciliation screens. Journal entries with a Working, Submitted, or Rejected status are excluded.
Click here for an explanation of reconciliation statuses.
Click here for information regarding Master Statement Numbers.
Click the statement in
the list and then do one of the following:
Click Actions > Pay Statement on the options bar.
Click Actions > Pay Statement on the menubar.
Right click the statement and select Pay Statement.
Note: No actions can be performed on statements that contain archived transactions.
You are prompted, "Do you wish to pay this statement immediately?" Click Yes.
The Add Receipt window displays. Select the correct Bank account.
The Effective date, Accounting month, and Description default but can be updated if necessary.
Click Continue or press [Enter] to continue the workflow.
Click Cancel to exit the workflow without paying the statement.
Optionally choose a GL Schedule.
Change the payment Method if applicable.
Optionally enter a Payment ID.
Enter a Payment date, or click the down arrow to the right of the field to select a date from the dropdown calendar.
Enter a Routing # if known.
The Description defaults but can be changed if necessary
The Amount defaults and cannot be changed.
The Apply to selection defaults and cannot be changed.
Enter the GL
account #.
To look up the account number, click the lookup button to the
right of the field, enter at least the first digit of the GL account
number, and click Locate or press [Enter]. Click on the desired account
and click Finish.
Optionally deselect the Suspend receipt checkbox at the bottom of the screen.
To add another receipt to this reconciliation,
click the Add
button to the
left of the list and complete the fields below the list.
Click Finish
or press [Enter]
to complete the workflow.
Click Add
to finish this payment and immediately process another payment.
Click Cancel
to close the window without paying the statement.