Update Vouchers

Use Update Vouchers to correct any errors made when entering Accounts Payable vouchers. TAM does not let you file an out-of-balance entry. Errors can occur, however, such as applying the voucher against the wrong account or entering the wrong description or schedule. Keep the following items in mind when using this program.

• You can use this program only to update vouchers that have not been processed.
• You may not delete vouchers once they have been filed. If they are no longer necessary, use Void a Voucher to cancel the entry.

Use the following steps to update vouchers.

1. From Home Base, click the Accounting button.
2. Click the Vouchers button.
3. Click Update Vouchers.
4. Double click in the Journal Number field to select from the list of cash journal accounts. Select the Journal Number from which to update the voucher and press [TAB]. The account number, name, and balance of the cash journal display to verify your selection.
5. Double click in the Agency field to select from a list of agencies. If only one agency has been installed or if the selected cash journal is used by only one agency, the agency code defaults.
6. Enter the Voucher number to update and click [TAB]. The number of the last voucher entered displays in the Last Voucher Number field.
   
   Click Revise to revise any information on the voucher. Use the same procedure as described in Enter Vouchers.
   
   Click Month to change the accounting month in which to file the voucher. Enter the desired accounting month and year and click OK. You may change the month to another unposted month only.
   
   Click Cancel to exit the voucher and return to the Accounts Payable window.