Print Checks

This option is used to print checks you have entered. Print checks for any agency and from any cash journal. You may also review the checks to be printed, choose a different cash journal from which to print checks , and define the way portions of the check data print on the checks.

Use the following steps to print checks:

  1. At Home Base, click Accounting.
  2. Click Disbursements or Vouchers. ( Check printing can be accessed from either location.)
  3. Click Print Checks .
  4. Double click in the Journal Number field to list the cash journal accounts. Select the desired account from the list, then click OK.
  5. Click one of the following links for the next set of steps.

Quick Review of Checks

  1. Click the Quick Review of Checks  tab to list all unprinted checks for the selected cash account.

  2. The checks are listed by check number, payee, date, description, and amount. Review these checks before printing them. Use the arrow keys and scroll bars to view the checks in the list. Click Cancel to return to the Cash Disbursements screen.

Select Check Range

  1. Click the Select Check Range tab.
  2. TAM displays the number of the last check printed from the cash account, the number of checks to print, and the range of checks that have not yet been printed as the default range. Enter the range of check numbers to print in the Print Check Numbers fields, or press [TAB] twice to accept the default numbers.
  3. If you are using pre-numbered checks , enter the number pre-printed on the first check to print in the Enter Starting Pre-Numbered Check field. The program uses this number to coordinate TAM's internal check numbers with those pre-printed on your checks .
  4. If you are not using pre-numbered checks , enter 0 (zero) in the space provided. This indicates that TAM should print its internal check numbers on the checks .
  5. Select a Check Output format. These are predefined check layouts, with all options already selected. If you want to create new layouts, see the Create Check Template document.
  6. Select if you want to Print Voided Checks.
  7. Select if you want to Include Form Alignment in the printing process. The system will run a form alignment test before printing.
  8. Click OK to confirm the check printing information.

    Note:     This starts the check printing process. If you want to adjust the check format at all, do so before clicking OK on this screen.
  9. If you selected Include Form Alignment in step 7, you will be prompted, Form Alignment OK? Click Yes to skip the form alignment test and print checks immediately. (Insert the check forms and proceed to step 12.) Insert the check forms and click No to run the form alignment test.
  10. Click Print to begin the form alignment test. TAM prints Xs and 9s on the check where the name, check number, check amount, and stub information would be printed. Review the printout and adjust the check forms as needed. Click Printer Setup to revise the printer options. Click Cancel to skip the form alignment test.
  11. Click Yes to confirm the form alignment is correct. Click No to repeat the form alignment test. Align the form and go to the next step. Click Cancel to return to the Check Printing window.
  12. Click Print to print the checks.

Check Print Options

  1. Click the Customize Check Format tab to change the check layout.
  2. Use the Check Format Builder to design the check layout. See the Custom Check Format Builder document for more information.

  3. Click OK to confirm the check printing options.

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