Update Cash Receipts

Use this program to correct any errors on a deposit or to add items to a deposit filed in the current accounting month. TAM does not let you file an out-of-balance entry. Errors do occur, however, such as when you type the wrong description or schedule for an entry or apply the entry against the wrong account. 

When using this option, keep the following in mind:

• You cannot change the agency to which the cash receipt has been posted. To change the agency, void the entry and then re-enter it under the proper agency.
• You cannot change cash journal numbers on cash receipts that have already been entered into the system. To change the cash journal numbers, you can 1) use the Transfer of Funds option to move the cash receipt to the proper account, or 2) void the entry and re-enter it under the proper journal number.
• You can use this program to update UNPOSTED cash receipts only.
• You cannot delete cash journal entries once they have been filed. If they are no longer needed, use Void a Deposit to cancel the entry.
• Cash Receipts, either as an individual line or the entire cash receipt, cannot be deleted; they can only be voided.
• To update POSTED cash receipts, record a cash receipt or disbursement entry in the current accounting month to adjust the cash account balance and the balances of any offsetting accounts, or use the Backpost Adjustments program on the Journal Entries menu to make the adjustment.

Use the following steps to update cash receipts:

1. At Home Base, click Accounting.
2. Click Receipts.
3. Click Update Cash Receipts.
4. The Updating Cash Receipts screen displays. Double click in the Journal Number field to select the appropriate cash journal. The Agency (unless this cash journal is used by more than one agency), Account, Bal, and Last Deposit # fields default accordingly.
5. Enter the Deposit Number of the deposit you would like to view and press [TAB]. The deposit information displays at the bottom of the screen.
6. Click the line of the deposit to update. You are prompted, "Ok to revise deposit line?" Click Yes.
   
   Note: For more information on updating receipt lines or adding additional lines to the receipt, see Enter Cash Receipts, beginning at step 6.
7. When you are finished revising/adding lines, click OK.
8. Click Yes to file the revised deposit. The Print Deposit window displays.
9. Click Print to print a deposit slip for the revised deposit.
   
   After the deposit slip prints, the program returns to the Updating Cash Receipts screen.
10. Click Cancel to return to the Cash Receipts screen.