Add a Custom Installment Plan

This workflow allows you to create an installment plan for which you enter each individual installment manually.

1. At Home Base click Clients & Files.
2. Select Customers from the dropdown menu above the list.
3. In the list, select the customer and click the Transaction List button.
4. Click the Options button, and then click Add a Transaction to display the Enter New Transactions window.
5. Click the Custom Installment Plan radio button.
6. Click the policy associated with the transaction.
   Note: If you are billing a package policy as a whole, make sure that the CPKG line is selected. If you are billing each line separately, select the appropriate line.
7. Click OK to activate the Enter Custom Installments screen.
8. If you wish to print invoices for these installments, check Print Invoice.
9. The Effective Date for the policy defaults, but may be changed if necessary.
10. In the Custom Plan Detail list, the Print Date for the first installment defaults, but you may change it if necessary.
11. Double click in the Tran field to display the Transaction Type window. Click here for more information on the available transaction types.
12. Locate a transaction type by using the scroll bars or cursor keys to move up and down. Select a transaction type and click OK.
    
    Note: Click Show Policy Information to display the General Policy Information at the bottom of the screen. Click Hide Policy Information to remove it.
13. Enter a description in the Description field.
    
    Note: You can use the Description Macros to automatically add certain types of data to transaction descriptions. To do so, right click in the description field where you would like to insert the data, select Description Macros, and choose one of the following (or simply type the keyboard shortcut, which is shown in bold type for each of the macros below):
    • Month-Short &m&
    • Month-Long &M&
    • Calendar Quarter &q&
    • Policy Type &t&
    • Customer Code &c&
    • Policy Number &p&
14. Enter the installment amount in the Amount field. Note that this is the amount for a single installment, not the entire premium.
15. Revise any of the remaining columns if necessary:
    • Prt?- Check the box in this column if you wish to print an invoice for this installment. This defaults based on whether you selected Print Invoice in step 8, but you may override it for any or all individual rows.
    • Eff Date
    • Due Date
    • Actg Mo
    • Actg Yr
16. To add the next installment, repeat steps 11-15 for the row immediately below.
17. Enter or revise the Policy Premium if necessary.
    
    If you are entering a FIN transaction, enter the amount of the premium being financed.
    
18. Click Actg Notes to add an internal accounting note to the transaction (if desired). See the Accounting Notes section for details on this option.
19. If you wish to add an invoice message, click Messages. See Invoice Messages for further details.
20. The Line Item Information frame shows whether any splits, overrides, invoice messages, or accounting notes exist for this item. If so, the corresponding field displays in red.
21. To delete an installment, highlight the appropriate row and click Delete Row.
22. When you have finished entering information, click OK, then click Yes to add the transactions. The installments are entered in the pending transaction file. As soon as each installment is processed, it will be moved to the General tab of the Transactions List.