Vendor Disbursement View

The Disbursement View option available from the Vendors list offers four different detailed views of payments made to the selected vendor:

• Cash Disbursement View
• Pending Payables View
• Payable History View
• Complete History

Cash Disbursement View

This option shows all disbursements entered for this vendor. This includes regular disbursements and disbursements that were created by processing vouchers.

1. Double click in the Journal Number field to select the account the disbursement was issued from. Click OK. The account number, description, and balance display in the Account fields.
2. Double click in the Agency field to select the appropriate agency.
3. In the Criteria frame, select one of the following:
   • Display all entries for a range of dates: Select the From and To dates in the dropdown calendars to the right.
   • Display entries for any single month: Enter the month (MM/YYYY) in the field to the right.
   • Display entries for a range of months: Enter the From and To months (MM/YYYY) in the fields to the right.
4. Check Suppress offsetting entries if you do not wish to display offsetting entries for the payments in the list.
5. When you have finished setting criteria, click Next. A list of disbursements displays, with information in the following columns:
   • Refer: Check/misc. disbursement number
   • Account: Account from which the disbursement was issued, or, for offsetting entries, the payable account that was debited
   • Date: Date disbursement was entered
   • Description: Description entered for the disbursement
   • Debit: Amount that was debited (offsetting entries only)
   • Credit: Amount that was credited (disbursements only)
6. To revise the disbursement view criteria, click Back. To print the list, click Print. To close the Disbursement View window, click Cancel.

Pending Payable View

This option lists vouchers entered for this vendor that have not yet been processed into disbursements.

1. Double click in the Journal Number field to select the account the voucher was issued from. Click OK. The account number, description, and balance display in the Account fields.
2. Double click in the Agency field to select the appropriate agency.
3. In the Criteria frame, select one of the following:
   • Display all entries for a range of dates: Select the From and To dates in the dropdown calendars to the right.
   • Display entries for any single month: Enter the month (MM/YYYY) in the field to the right.
   • Display entries for a range of months: Enter the From and To months (MM/YYYY) in the fields to the right.
4. Check Suppress offsetting entries if you do not wish to display offsetting entries for the payments in the list.
5. When you have finished setting criteria, click Next. A list of vouchers displays, with information in the following columns:
   • Voucher: Voucher number
   • Account: Account from which the voucher was issued, or, for offsetting entries, the payable account that was debited
   • Date: Date voucher was entered
   • Description: Description entered for the voucher
   • Debit: Amount that was debited (offsetting entries only)
   • Credit: Amount that was credited (vouchers only)
6. To revise the disbursement view criteria, click Back. To print the list, click Print. To close the Vendor Pending Payable View window, click Cancel.

Payable History View

This option lists disbursements entered for this vendor that were created by processing vouchers.

1. Double click in the Journal Number field to select the account the disbursement was issued from. Click OK. The account number, description, and balance display in the Account fields.
2. Double click in the Agency field to select the appropriate agency.
3. In the Criteria frame, select one of the following:
   • Display all entries for a range of dates: Select the From and To dates in the dropdown calendars to the right.
   • Display entries for any single month: Enter the month (MM/YYYY) in the field to the right.
   • Display entries for a range of months: Enter the From and To months (MM/YYYY) in the fields to the right.
4. Check Suppress offsetting entries if you do not wish to display offsetting entries for the payments in the list.
5. When you have finished setting criteria, click Next. A list of disbursements displays, with information in the following columns:
   • Check: Check number
   • Account: Account from which the disbursement was issued, or, for offsetting entries, the payable account that was debited
   • Date: Date disbursement was entered
   • Description: Description entered for the disbursement
   • Debit: Amount that was debited (offsetting entries only)
   • Credit: Amount that was credited (disbursements only)
6. To revise the disbursement view criteria, click Back. To print the list, click Print. To close the Vendor Payable History View window, click Cancel.

Complete History

This option enables you to switch back and forth between the Disbursement, Payables, and Payable History views.

1. Double click in the Journal Number field to select the account the disbursement was issued from. Click OK. The account number, description, and balance display in the Account fields.
2. Double click in the Agency field to select the appropriate agency.
3. In the Criteria frame, select one of the following:
   • Display all entries for a range of dates: Select the From and To dates in the dropdown calendars to the right.
   • Display entries for any single month: Enter the month (MM/YYYY) in the field to the right.
   • Display entries for a range of months: Enter the From and To months (MM/YYYY) in the fields to the right.
4. Check Suppress offsetting entries if you do not wish to display offsetting entries for the payments in the list.
5. Click the Disbursement, Payables, and Payable History radio buttons to switch between the available views.
6. To revise the disbursement view criteria, click Back. To print the list, click Print. To close the Vendor Complete History View window, click Cancel.