Client Bill

When you enter information in the Insurer file, you are required to indicate your payment method for each insurer: from the insurer's client bill statement or the agency's account current report. The Insurer Statement Reconciliation program allows you to reconcile client bill transactions based on your payment method.

This program enables you to do the following.

• Verify that all items listed on the client bill statement have been invoiced at the proper premium, commission percentage, etc.
• Verify that all items shown on the statement have been paid by the customer (if run for fully paid items).
• Adjust incorrect commission percentages on client bill transactions.
• Record the items the agency intends to pay to the insurer.

Note: The Insurer Statement Reconciliation program is integrally linked with the Disbursements program. After you reconcile an insurer statement, TAM saves the total net premium due to the insurer or insurers. In the Disbursements area, you may write checks to the insurers whose statements you have reconciled for the appropriate net premium totals.

The Reconcile Insurer Payables menu provides you with the following options:

• Reconcile an Insurer Statement- View items due to be paid to the insurer, compare your records against the insurer statement, mark the items as reconciled, view items flagged for payments, and issue a check to the insurer.
• Reconcile Agency Account Current- Use this option if you are reconciling against your Account Current rather than against an insurer statement. Items to be paid to the insurer are automatically flagged, and you can unflag or adjust them before issuing the payment to the insurer.
• Quick Insurer Statement Reconciliation- A simplified version of the Reconcile an Insurer Statement option, this can be used to quickly reconcile a small group of transactions.
• Insurer Payables Report- View agency-billed transactions, including agent-billed and other interest-billed, written with one or all insurers. This report can be used to assess past or future insurer payables based on transactions processed.
• Account Current Report- View agency-billed transactions for a specified accounting month. The report prints customer transactions for each insurer on a separate page and prints a summary page that subtotals activity by insurer.
• Client IBS Report- This report calculates the minimum balance that should be maintained in the Premium Trust account.
• Statement Utilities- Access various client bill statement maintenance utilities.
• List Statements- This option displays a summary of all insurer statement reconciliations stored in the system.
• Dequeue Insurer Statement- Process saved/queued insurer statements.