Cheque Layout Configuration

1. From the Home screen, do one of the following:
    

   •   Click Configure on the navigation panel.
   •   Click Areas > Configure on the menubar.
   •   Click the down arrow next to Home on the options bar and select Configure.

From any other area of the program, do one of the following:

1. •   Click the down arrow to the right of the Home options bar button and select Configure.
   •   Click Home > Configure on the menubar. The Configure screen displays

2.   Click Accounting on the navigation panel or Areas > Accounting on the menubar.
3.   Click Cheque Layout on the navigation panel.
    

   • Add a Cheque Layout

     1. Do one of the following:
        • Click the Add button to the left of the list.
        • Press [Insert] on your keyboard.
     2. The active Language displays in the Language dropdown menu and is based on your Primary Language as set up in Regional Settings Configuration.
     3. Enter a Name for the new cheque layout.
        • If you have more than one language available, the Name you enter will populate for every language. 
        • To change the Name for a different language, select the language in the list or the dropdown menu, and enter the Name. 
     4. Optionally enter Comments.
     5. Click Finish or press [Enter] to complete the record.
        
        Click Cancel or press [Esc] to exit the workflow without saving changes. You are prompted: "Do you wish to discard changes?" Click Yes.
     6. Upon clicking Finish, you are prompted, "Which default layout would you like to use?" Select one of the following and click Continue.
        • System default: This more basic layout option will include the same data elements regardless of what the disbursement detail rows are applied to.
        • System default - conditional areas: This layout option includes conditional detail sections that are triggered based on the Apply to selection for the disbursement detail rows. These sections include supporting detail pulled from the items paid by the cheque. Click here for more information on the conditional detail areas.

          Note that you cannot add or delete conditional areas from a cheque layout. If a disbursement does not contain any detail rows that would trigger a particular area, that area will not print on the cheque.

          Conditional Detail Area	Triggered By Detail Rows	Default Data Columns
          Premium Payables/Direct Bill Commissions	Any row applied to Cash on Account (available on Broker and Company disbursements) Any row applied to a Premium Statement (available on Broker and Company disbursements)	Branch Name Account Item # Policy # Policy Effective Date Policy Expiry Date Transaction Code Transaction Effective Date Agency Commission Amount Detail Line Amount
          Producer/Broker Payables	Any row applied to a Commission Statement on a Broker disbursement	Branch Name Account Item # Policy # Policy Effective Date Policy Expiry Date Transaction Code Transaction Effective Date Agency Commission Amount Pr/Br Commission Amount Detail Line Amount
          Accounts Receivable	Any row where the Premium checkbox is selected (available on Broker, Client, Company, Finance Company, and Other Interest disbursements)	Branch Name Account Item # Policy # Policy Effective Policy Expiry Transaction Code Transaction Effective Date Detail Line Amount
          Government Payables	Any row applied to a Government Statement on a Vendor disbursement	Branch Name Account Name Item Number Participation Policy Number Policy Effective Policy Expiry State/Province Transaction Code Transaction Effective Date Rate %/Amount Detail Line Amount
          General Expenses	Any row applied to the General Ledger (available on Broker, Client, Company, Employee, Finance Company, Other Interest, and Vendor disbursements)	Branch Name Account Invoice # General Ledger Account Schedule Detail Description Detail Line Amount

     7. If you wish to edit the layout at this time, select the layout and click Actions > Edit Cheque Layout to open Cheque Layout Builder.

   • Copy a Cheque Layout

     1. Click to highlight the cheque layout that you wish to copy in the list and do one of the following:
        • Click Actions > Copy Cheque Layout.
        • Right click the layout and select Copy Cheque Layout.
     2. On the Copy Layout pop-up window, enter a Name for the new layout. 
     3. If you wish, enter a Comment to provide additional information about the copied layout.
     4. Click Finish to copy the layout or Cancel to close the window without copying it.

     You can edit the copy just as you would any other layout. This can save time when you need to create a cheque layout that is very similar to an existing layout but which differs in a few particulars.

   • Edit a Cheque Layout

     1. Click to highlight the cheque layout that you wish to revise in the list and do one of the following:
        • Click the Edit button to the left of the list.
        • Press [Enter].
        • Double click the cheque layout.
     2. The Name of the cheque layout cannot be changed.
     3. Optionally enter or edit Comments.
     4. To modify the actual layout of the cheque, click Actions > Edit Cheque Layout to open Cheque Layout Builder.
     5. Click Finish or press [Enter] to complete the record.
        
        Click Cancel or press [Esc] to exit the workflow without saving changes. You are prompted: "Do you wish to discard changes?" Click Yes.

   • Delete a Cheque Layout

     1. Click to highlight the cheque layout that you wish to delete in the list.
     2. Do one of the following:
        • Click the Delete button to the left of the list.
        • Press [Delete] on your keyboard.
     3. You are prompted: "Do you wish to delete this record?" Click Yes.

   • Revert to the Default Layout

     1. To revert to the default layout for a specific cheque layout, click to highlight the appropriate cheque layout in the list, and then do one of the following:

        • Click Actions > Revert to Default Layout on the options bar.
        • Click Actions > Revert to Default Layout on the menubar.

     2. You are prompted, "Which default layout would you like to use?" Select one of the following and click Continue.

        • System default: This more basic layout option will include the same data elements regardless of what the disbursement detail rows are applied to.
        • System default - conditional areas: This layout option includes conditional detail sections that are triggered based on the Apply to selection for the disbursement detail rows. These sections include supporting detail pulled from the items paid by the cheque. Click here for more information on the conditional detail areas.

          Note that you cannot add or delete conditional areas from a cheque layout. If a disbursement does not contain any detail rows that would trigger a particular area, that area will not print on the cheque.

          Conditional Detail Area	Triggered By Detail Rows	Default Data Columns
          Premium Payables/Direct Bill Commissions	Any row applied to Cash on Account (available on Broker and Company disbursements) Any row applied to a Premium Statement (available on Broker and Company disbursements)	Branch Name Account Item # Policy # Policy Effective Date Policy Expiry Date Transaction Code Transaction Effective Date Agency Commission Amount Detail Line Amount
          Producer/Broker Payables	Any row applied to a Commission Statement on a Broker disbursement	Branch Name Account Item # Policy # Policy Effective Date Policy Expiry Date Transaction Code Transaction Effective Date Agency Commission Amount Pr/Br Commission Amount Detail Line Amount
          Accounts Receivable	Any row where the Premium checkbox is selected (available on Broker, Client, Company, Finance Company, and Other Interest disbursements)	Branch Name Account Item # Policy # Policy Effective Policy Expiry Transaction Code Transaction Effective Date Detail Line Amount
          Government Payables	Any row applied to a Government Statement on a Vendor disbursement	Branch Name Account Name Item Number Participation Policy Number Policy Effective Policy Expiry State/Province Transaction Code Transaction Effective Date Rate %/Amount Detail Line Amount
          General Expenses	Any row applied to the General Ledger (available on Broker, Client, Company, Employee, Finance Company, Other Interest, and Vendor disbursements)	Branch Name Account Invoice # General Ledger Account Schedule Detail Description Detail Line Amount