Record Commissions; No Reconciliation

Rather than transacting direct bill items throughout the month, this option enables you to record commissions received for items paid by the insurance company when the commission check arrives. Record Commissions; No Reconciliation generates a transaction for the item at the customer level. When using the Record Commissions; No Reconciliation option, it is assumed that the insurance company is paying the agency all of its commissions due and at the correct amount. Producers receive commissions for direct bill transactions when the commissions have been recorded through this reconciliation program.

This program does not allow you to transact from history. Policy information such as commissions, effective and expiration dates, and producer information defaults from the billing screen. Therefore it is important to keep the billing screen updated when new business is written or when a policy is renewed, endorsed, or canceled. Some information, such as policy number and policy term, can be overwritten if it is inconsistent with the company statement. Full and partial payments are allowed. Splits are not allowed; you must enter separate transactions.

To access this option, you first must enable it from outside of TAM.

1. Before you begin, make sure all users have exited TAM.
2. Click Start > Programs > Applied Systems > System Installation.
3. In the treeview, select Install Month-End options.
4. Click the arrow to continue.
5. Select Select Direct Bill Reconciliation Option and click Next.
6. On the Direct Bill Reconciliation window, select Record commissions/do not reconcile and click OK.
7. Click Cancel to return to the utility list.

When you re-enter TAM, do the following to access the Record Commissions; No Reconciliation feature:

1. From Home Base, click the Accounting button.
2. Click the Reconciliations button.
3. Click Direct Bill.
4. Click Record Commissions; No Reconciliation.

The following options are available on the Direct Bill Record Commissions; No Reconciliation menu:

• Enter Transactions By Customer - Select this option if the company statement lists transactions by customer.
• Enter Transaction By Policy - Select this option if the company statement lists transactions by policy number.
• Create Transactions from Batch File - Select this option to reconcile direct bill commissions from a batch file.
• Commissions Entered Report - View all items entered via the Record Commissions; No Reconciliation option.