Process One Voucher

Use this option to process vouchers individually, generate disbursements for those vouchers, and print checks or issue electronic payments, depending on the voucher type. Select vouchers by voucher number or specific payee.

Note: The program allows you to print checks generated for vouchers through this program or the Print Checks option on the Accounts Payable window.

  1. From Home Base, click the Accounting button.
  2. Click the Vouchers button.
  3. Click Process One Voucher.
  4. Double click in the Journal Number field to select from the list of cash journals. Select a Journal Number and press [TAB]. The account number, name, and balance of the cash journal display to verify your selection.
  5. Double click in the Agency field to select from a list of agencies. If only one agency has been installed or if the selected cash journal is used by only one agency, the agency code defaults.
  6. Click a radio button to choose whether to process by voucher number or by a specific payee and press [TAB]. If you choose to select vouchers by voucher number, go to step 9. If you choose to select vouchers by payee, go to step 7.
  7. Select the Payee Type for which to process vouchers and press [TAB].
  8. Double click in the Payee field to list valid payees. Select the desired Payee from the list.
  9. Click the Select Vouchers button to display the Process Individual Pending Vouchers window. Vouchers are listed by payee and voucher number.

    Refer to View a Voucher for information on this screen's available options. Click OK when the desired voucher is selected.

    Click Process Vouchers to generate disbursements for the selected vouchers. TAM generates the disbursements for the vouchers from the selected cash journal, crediting the cash journal account balance and debiting the Pending Accounts Payable account balance. If any discounts were taken on the vouchers, the discount amounts reduce the amount of the cash disbursement and are offset to the Discounts Taken account. Only those vouchers selected from the list presented in Select Vouchers are processed. Once vouchers are processed, the corresponding checks may be printed through Print Checks.

    Use Print Checks to print the checks generated for the processed vouchers. See Print Checks.