Accept Quote

After you select a quote on the Quote Results screen, you must enter some final policy and billing details before the system creates the policy. Some of these details default based on your entries on the Quote Information screen and cannot be changed, but you must enter others manually. Note that after you accept the quote, the policy remains In Progress until Download updates it and binds the coverage.

To save time, you can set defaults for many of the fields on this screen in Field Default Configuration if your selections will be the same for most quotes.

If you are remarketing an existing policy, the new policy displays information from the Status, Servicing Contacts, and Pr/Br Commissions fields for the policy you are remarketing and does not display predefined Field Defaults.

Note: This article contains printing instructions that are only applicable if Applied Epic is installed locally on your computer. If you access Epic through a web browser such as Google Chrome, Mozilla Firefox, or Microsoft Edge, you cannot print directly from within the system. See Printing for more information about the printing capabilities available from Epic Browser. All other steps in this article are applicable to both methods of accessing Epic unless stated otherwise.

Review and enter information on the following tabs to accept the quote:

Quote Detail
1. The Description defaults, but you can edit it if necessary.
2. Enter the Policy # (if known). You can also add the policy number at a later time on the policy’s Servicing/Billing > Policy tab.
3. Optionally, select or update the Stage dropdown. Select In Process or Submitted to indicate whether you need to update information in the policy before it is ready for Download.
4. Optionally select or update the Source that motivated the client to contact you.
5. Select the policy Status from the dropdown menu.
6. Select an Issuing Location, or update the location that defaults based on the client's mailing address.
7. Select the Agency Bill or Direct Bill radio button to indicate how the policy will be billed.
8. Choose the Issuing company if it does not default. The companies available for selection may be limited based on the company you selected in Quote Results and the companies defined in Company/Broker Mapping Configuration.
9. The Premium Payable entity defaults, but you can change this selection if necessary. The companies/brokers available for selection may be limited based on the companies/brokers defined in Company/Broker Mapping Configuration.
10. If you selected Agency Bill above, select a Payable Contract if applicable.
11. If applicable, select the Use commission agreement checkbox in the Line Commission section. If multiple commission agreements exist, choose a Commission Agreement from the dropdown menu.
12. If you did not select a default commission agreement in the previous step, select the commission Type and the Percentage or Amount.
13. Select the Close associated Add Quote Activity checkbox to automatically close the activity generated by adding the quote after you mark the quote as sold.
Servicing Contacts
Verify the servicing roles are correct if they default from Client detail. Revise the roles if they are incorrect or if they do not default, then enter the roles on the quote.
1. Choose an entity in the dropdown menus.
2. Optionally, add a Description in the field to the right of each selection.
Pr/Br Commissions
If you enter commission information manually for a producer/broker who has a commission agreement set up, the information from that agreement populates in the corresponding fields.

You can do the following on the Pr/Br Commissions tab:
- Add a Pr/Br Commission
  1. Click the Add button beside the list.
  2. Select Broker Payable or Producer Payable from the Pr/Br dropdown menu.
  3. Select the producer or broker Code.
  4. If applicable, select the Use commission agreement checkbox to use a commission agreement for this producer/broker commission. If multiple commission agreements exist, choose a Commission Agreement from the dropdown menu.
  5. Select a Contract if applicable.
  6. Select a commission Type
  7. Enter the Percentage or Amount.
  8. Enter the Production credit %
  9. The Order # defaults but can be changed if necessary.
  10. To add another Pr/Br commission, click Add and repeat the previous steps.
- Delete a Pr/Br Commission
  1. Click to highlight the commission in the list.
  2. Click the Delete button beside the list.
  3. You are prompted, “Do you wish to delete this record?” Click Yes.
- Print a list of Pr/Br Commissions
  1. Click the Print button beside the list.
  2. The Print window displays. Print this as you would any other document.

Click Accept to accept the policy. If you are quoting a policy for a Prospect, you will be prompted to change the Client Type to Insured before continuing. Confirm the change.

Click Cancel to exit the screen without accepting the policy. The quote will be saved with a status of In Progress.

Accepting the policy returns you to the Quote Results screen, where the carrier rate you selected for the quote displays as Sold. A policy is created in the client’s Policies list with a Service Summary stage of Submitted. To bind the policy, you must wait for the policy to update via Download.

Be aware of the way your carriers send Download. If you accept both a Personal Auto and a Homeowners policy in a single quoting session, for example, the system creates them as two monoline policies. Some carriers, however, will bind these lines as a package policy. If they do, you must create a package policy manually for the new policies in order for Download to match. See Add a Policy for information on creating a policy.