Journal Entries

The following workflows are available in this area:

• Add a Journal Entry
• Delete a Journal Entry (only applicable if the journal entry approval process is enabled)
• Edit a Journal Entry
• Journal Entry Approval Process (only applicable if the journal entry approval process is enabled)
• Transfer of Funds
• Void a Journal Entry

The following reports can be accessed from this area:

• Allocation Entries
• Default/Recurring Entries
• General Ledger Register
• Status of Accounts

To access the Journal Entries area, follow the steps below.

1. From the Home screen, do one of the following:
   
   • Click General Ledger on the navigation panel.
   • Click Areas > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

From another area of the program, do one of the following:

• Click Home > General Ledger on the menubar.
• Click the down arrow next to Home on the options bar and select General Ledger.

2. Click Journal Entries on the navigation panel or Areas > Journal Entries on the menubar.

The screen is comprised of the following sections:

• Menubar

  

  The following options are available from the menubar of the Journal Entries area:

  1. • File
     • • New
       • • Journal Entry
         • Receipt
         • Disbursement
         • Voucher
         • Reconciliation
         • • Premium Payable
           • Direct Bill Commissions
           • Pr/Br Payables
           • Government Payables
           • Bank
         • Budget
         • • GL Budget
         • Import
         • • Direct Bill Transaction
           • Receipt
           • Reconciliations
         • Export
         • Activity
         • Sticky Note
       • Open
       • Delete
       • Save
       • Print
       • • Listview
         • Barcode
       • Display Options
       • Exit
     • Edit
     • • Undo
       • Cut
       • Copy
       • Paste
       • Select All
       • Desired
       • Required
     • Areas
     • • General Ledger Home
       • Receipts
       • Disbursements
       • Vouchers
       • Journal Entries
       • Reconciliations
       • • Premium Payable
         • Direct Bill Commissions
         • Pr/Br Payables
         • Bank
       • Budgets
       • • GL Budgeting
       • Import
       • • Direct Bill Transactions
         • Receipts
         • Reconciliations
       • Export
       • Activities
     • Home
     • • Accounts
       • General Ledger
       • Reports/Marketing
       • Procedures
       • Configure
       • Utilities
       • Email
     • Locate
     • Actions
     • • Submit Journal Entry (only applicable if the journal entry approval process is enabled)
       • Transfer of Funds
       • Void Journal Entry
     • On Demand
     • • Allocation Entries
       • Default/Recurring Entries
       • General Ledger Register
       • Status of Accounts
     • Access
     • • Activities
       • Associated Accounts
       • Offsetting Transfer
       • Reconciliation Statement
       • Notifications
     • Links
     • myEpic
     • SMS
     • Help
     • • Applied Epic Help
       • Applied KnowledgeBase
       • Applied Epic Release Notes
       • Online Chat / Log a Case
       • About Applied Epic 2023
• Options Bar

  

  The following options are available from the options bar of the Journal Entries area:

  1. • Home
     • • Accounts
       • General Ledger
       • Reports/Marketing
       • Procedures
       • Configure
       • Utilities
       • Email
     • Locate
     • Actions
     • • Submit Journal Entry (only applicable if the journal entry approval process is enabled)
       • Transfer of Funds
       • Void Journal Entry
     • On Demand
     • • Allocation Entries
       • Default/Recurring Entries
       • General Ledger Register
       • Status of Accounts
     • Access
     • • Activities
       • Associated Accounts
       • Offsetting Transfer
       • Reconciliation Statement
       • Notifications
     • Links
     • myEpic
     • SMS
     • New
     • • Journal Entry
       • Receipt
       • Disbursement
       • Voucher
       • Reconciliation
       • • Premium Payable
         • Direct Bill Commissions
         • Pr/Br Payables
         • Government Payables
         • Bank
       • Budget
       • • GL Budget
       • Import
       • • Direct Bill Transaction
         • Receipt
         • Reconciliations
       • Export
       • Activity
       • Sticky Note
     • Print
     • • Listview
       • Barcode
     • Save
     • Undo
• Navigation Panel

  The navigation panel is on the left side of the screen.

  

  The navigation panel consists of the following buttons:

  1. • General Ledger Home
     • Receipts
     • Disbursements
     • Vouchers
     • Journal Entries
     • Reconciliations
     • Budgets
     • Import
     • Export
     • Activities
• List

  Journal Entries matching the criteria selected in the filter display in the list. To sort by a different column, click the column heading by which you wish to sort. Click one more time to change the sort order (from ascending to descending, or vice versa).

  Detail for the highlighted journal entry displays below the list.

  Header

  You can view journal entries for the last six months in the list or filter the list by specifying search criteria. To change the journal entries that display in the list, click the words Journal Entries in the view filter.

  

  Two choices display:

  1. 2. Last Six Months
     • Search

  Click on the appropriate selection.

  The list excludes voided journal entries by default. To display them, click the Include Voided System Entries link label. Once the list has populated with the voided journal entries included, the link label changes to Exclude Voided System Entries. Click it again to hide the voided journal entries.

  Search Bar

  To locate journal entries that match specific criteria, make a selection in each dropdown menu. The fields vary, depending on the options you choose in the lists

   

  The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

  1. 4. Equals: Enter the search criterion (e.g., the full description or folder name) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
     • Contains: Enter at least one character of the search criterion (e.g., part of the description) in the field to the right. Click Find.
     • Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

     To see the filter that is currently applied to the list, hover over the Search where text.