Disbursements

The following workflows are available in this area:

• Add a Disbursement
• Batch Process Statements
• Create an EFT File
• Edit a Disbursement
• Print a List of Disbursements
• Print Cheques
• Reprint Cheques
• Transfer of Funds
• Void a Disbursement

The following reports can be accessed from this area:

• Allocation Entries
• Default/Recurring Entries
• General Ledger Register
• Status of Accounts

To access the Disbursements area, follow the steps below.

1. To access the General Ledger from the Home screen, do one of the following:
   
   • Click General Ledger on the navigation panel.
   • Click Areas > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

To access the General Ledger from another area of the program, do one of the following:

• Click Home > General Ledger on the menubar.
• Click the down arrow next to Home on the options bar and select General Ledger.

2. Click the Disbursements navigation panel button or Areas > Disbursements on the menubar.
   
   The screen is comprised of the following sections:

1. • Menubar

     

     The following options are available from the menubar of the Disbursements area:

     1. • File
        • • New
          • • Disbursement
            • Receipt
            • Voucher
            • Journal Entry
            • Reconciliation
            • • Premium Payable
              • Direct Bill Commissions
              • Pr/Br Payables
              • Government Payables
              • Bank
            • Budget
            • • GL Budget
            • Imports
            • • Direct Bill Transactions
              • Receipt
              • Reconciliations
            • Export
            • Activity
            • Sticky Note
          • Open
          • Delete
          • Save
          • Print
          • • Listview
            • Barcode
          • Display Options
          • Exit
        • Edit
        • • Undo
          • Cut
          • Copy
          • Paste
          • Delete
          • Select All
          • Desired
          • Required
        • Areas
        • • General Ledger Home
          • Receipts
          • Disbursements
          • Vouchers
          • Journal Entries
          • Reconciliations
          • • Premium Payable
            • Direct Bill Commissions
            • Pr/Br Payables
            • Bank
          • Budgets
          • • GL Budgeting
          • Import
          • • Direct Bill Transactions
            • Receipt
            • Reconciliations
          • Export
          • Activities
        • Home
        • • Accounts
          • General Ledger
          • Reports/Marketing
          • Procedures
          • Configure
          • Utilities
          • Email
        • Locate
        • Actions
        • • Batch Process Statements
          • Create EFT File
          • Pay Vouchers
          • Print Cheques
          • Reprint Cheques
          • Transfer of Funds
          • Void Disbursement
        • On Demand
        • • Allocation Entries
          • Default/Recurring Entries
          • General Ledger Register
          • Status of Accounts
        • Access
        • • Activities
          • Associated Accounts
          • Attachments
          • Offsetting Transfer
          • Reconciliation Statement
          • Transactions
          • Vouchers
          • Notifications
        • Links
        • myEpic
        • SMS
        • Help
        • • Applied Epic Help
          • Applied KnowledgeBase
          • Applied Epic Release Notes
          • Online Chat / Log a Case
          • About Applied Epic 2023
   • Options Bar

     

     The following options are available from the options bar of the Disbursements area:

     1. • Home
        • • Accounts
          • General Ledger
          • Reports/Marketing
          • Procedures
          • Configure
          • Utilities
          • Email
        • Locate
        • Actions
        • • Batch Process Statements
          • Create EFT File
          • Pay Vouchers
          • Print Cheques
          • Reprint Cheques
          • Transfer of Funds
          • Void Disbursement
        • On Demand
        • • Allocation Entries
          • Default/Recurring Entries
          • General Ledger Register
          • Status of Accounts
        • Access
        • • Activities
          • Associated Accounts
          • Attachments
          • Offsetting Transfer
          • Reconciliation Statement
          • Transactions
          • Vouchers
          • Notifications
        • Links
        • myEpic
        • SMS
        • New
        • • Disbursement
          • Receipt
          • Voucher
          • Journal Entry
          • Reconciliation
          • • Premium Payables
            • Direct Bill Commissions
            • Pr/Br Payables
            • Government Payables
            • Bank
          • Budget
          • • GL Budget
          • Import
          • • Direct Bill Transactions
            • Receipts
            • Reconciliations
          • Export
          • Activity
          • Sticky Note
        • Print
        • • Listview
          • Barcode
        • Save
        • Undo
   • Navigation Panel

     The navigation panel is on the left side of the screen.

     

     The navigation panel consists of the following buttons:

     1. • General Ledger Home
        • Receipts
        • Disbursements
        • Vouchers
        • Journal Entries
        • Reconciliations
        • Budgets
        • Import
        • Export
        • Activities
   • List

     Enter your desired search criteria to populate the list below the options bar. Disbursements matching the criteria selected in the filter display in the list. To sort by a different column, click the column heading by which you wish to sort. Click one more time to change the sort order (from ascending to descending, or vice versa).

     Detail for the highlighted disbursement displays below the list.

     To locate disbursements that match specific criteria, use the search bar. Make a selection in each dropdown menu to locate the desired receipt. The fields vary, depending on the options you choose in the lists

     

     These are the choices in the first dropdown menu:

     1. 3. Account Code
        4. Account Name
        5. Accounting Month
        6. Amount
        • Bank Account
        • Bank Status
        • Cheque #
        • Date Entered
        • Description
        • Effective Date
        • Export Batch #
        • Exported By
        • Exported Date
        • GL Schedule
        • Invoice #
        • Payee
        • Posted By
        • Posted Date
        • Refer #
        • Site ID

     The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

     1. • Equals: Enter the search criterion (e.g., the full description or folder name) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
        • Contains: Enter at least one letter of the payee name.
        • Within Range: Search between two different calendar dates of your choice. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

        To see the filter that is currently applied to the list, hover over the Search where text.

   • Disbursements frame

     This frame summarizes the selected disbursement.

   • Status frame

     The following three statuses display for the selected disbursement:

     • Activity status: Displays Activities if at least one activity is attached to the disbursement.
     • Bank status: Displays Cleared if the disbursement has been reconciled on a bank statement and Outstanding if it has not.
     • Voucher status: Displays Vouchers if the disbursement paid one or more vouchers.
   • Cheque/EFT frame

     The following statuses may display in this frame:

     • Cheque
     • Cheque #: The cheque number displays if the disbursement has been printed.
     • Last printed: The date the cheque was last printed displays if the disbursement has been printed.
     • Do not print: This status displays if the disbursement does not have the Print checkbox selected.
     • EFT
     • Transmission Type: If the selected disbursement is an EFT and has been transmitted, the transmission type displays (e.g. CHAPS, BACS, NACHA).
     • Transmitted: If the selected disbursement has been transmitted, its transmission date displays.
   • Pay to the Order of frame

     This frame displays the selected disbursements's payee.

   • Void Offset frame

     This frame displays one of the following:

     • The reference number of the void offset, if the disbursement has been voided
     • The reference number of the voided entry, if the disbursement is part of a void offset
     • N/A, if the disbursement is not part of a void