Security Options - General Ledger

Disbursements

Permission	Enables	Implications	Related
View	View the Disbursements list.		The disbursements visible to a user are not filtered by structure but by bank account. The user does not need security access to the associated structures in order to view a disbursement, but does need access to the associated bank account. If the user is not also granted the Employee Disbursements right under General Ledger > Disbursements, disbursements issued to employees are also excluded from the view.
Add	Add a disbursement.		Users can only add disbursements for bank accounts and entities they have security access to, and they can only offset GL accounts and structures that they have security access to.
Edit	Edit disbursement detail.	Users without this right can access disbursement detail (granted they have the View right under General Ledger > Disbursements), but the detail displays in view only mode.	Users who are granted this right can edit existing detail lines for structures they do not have rights to, but they cannot add new detail lines for structures they do not have rights to.
Combine Statements and Other Items on Disbursement	Include detail lines applied to a premium statement and detail lines not applied to a premium statement on the same disbursement.	If this right is denied and the user selects an Apply to of Premium Statement (could be a Premium Payable, Direct Bill Commissions, or Producer/Broker Payables statement) for a detail line on a disbursement, Premium Statement must also be selected as the Apply to for all following detail lines. Conversely, if the user selects an Apply to of something other than Premium Statement, Premium Statement will not be an available Apply to selection for any additional detail lines. Restricting this right ensures that statement payments and other payments are kept separate.
Edit Mailing Address	Modify the mailing address on a disbursement.	If this right is denied to most users, the Contact, Address, and Site ID in the Mailing Address section of the disbursement will retain their default values, which are the account name and the address/site ID for the primary contact on the account. This helps ensure consistency in the mailing address for cheques to that account.
Edit Payee	Modify the payee on a disbursement.	If this right is denied to most users, the Payee field on a disbursement will remain as the default, which is the account's name. This helps ensure consistency in the payee for cheques to that account.
Employee Disbursements	Add a disbursement with a Type of Employee. View disbursements issued to employees.	Users without this right cannot view or issue employee disbursements, but are still able to print employee cheques.
Enter Non-Contact Payee Information	Enter a payee that is not a contact on the selected account when adding a disbursement.	Granting this right enables a user to add custom payee information (i.e. the Payee and Mailing Address fields allow freeform entry rather than just the selection of existing contacts).
Leave Receivable Cash on Account	Apply disbursements to an account/client/policy or to the General Ledger (for disbursement types other than Vendor or Employee) rather than to specific items or statements.	The implications of this security right vary based on the Type of disbursement being added. Client/Finance Company/Other Interest- Users without this right can only apply the disbursement to Selected Items. The Premium checkbox is selected and disabled. Users are not permitted to use a default entry. Broker/Company- Users without this right can only apply the disbursement to Selected Items when the Premium checkbox is selected. They can only apply the disbursement to Premium Statement, Commission Statement (brokers only), or Cash On Account when the checkbox is deselected. Users are not permitted to use a default entry. Employee/Vendor- Because employee and vendor disbursements can only be applied to the General Ledger, this security object does not affect either of these types. Users can use a default entry whether or not they are granted this right.
Void Disbursement	Use the Void Disbursement action available from the Disbursements list.
Void Disbursement - Leave Statement Unpaid	Select the Unpaid radio button in the Update Payable Statements or Update Direct Bill Statements frame when voiding a disbursement.	Selecting this radio button changes the associated reconciliation statement's status from Paid to Unpaid. Because this option completely removes the association between the disbursement and the statement, you may wish to restrict it in order to retain a more complete audit history.
Create EFT File	Use the Create EFT File action available from the Disbursements list.	Users with this right can generate the disbursement EFT file that will be uploaded to a financial institution's website. These files contain sensitive banking information, so security access should be granted accordingly.

Export

Permission	Enables	Implications	Related
View	View the Export - General Ledger list.	Without this permission, users cannot perform any of the workflows available in this area.	Unless also granted the Display in Listview Regardless of Structure permission under General > General, users can view only the General Ledger Export batches associated to structures they have access to.
Add	Add a General Ledger Export batch.	Users who are denied this right but granted all other rights under General Ledger > Export are able to perform the entire export process on existing batches but are unable to create their own batches.
Edit	Edit the Description of a General Ledger Export batch. View General Ledger Export batch detail.	Export batch detail includes all General Ledger entries and account balances that will be included in the export file. Because it is recommended to review the contents before creating the file, anyone granted permission to export a batch should be granted Edit rights as well.	In order to view batch detail, users must have security access to all agencies associated to the batch.
Delete	Delete a General Ledger Export batch.	Users without this right cannot delete any export batches, including batches with a Status of Failed.
Edit Destination Path	Override the default file destination when creating a General Ledger Export batch.	File destinations default based on the mapping file selected. To ensure that all export files are saved to the same location, you may wish to restrict this right.
Edit File Name	Override the default file name when creating a General Ledger Export batch.	File names default based on the mapping file selected. To ensure that a naming convention is followed so that the export files are easily identifiable, you may wish to restrict this right.
Actions - Cancel Batch	Use the Cancel Batch action in General Ledger > Export.	Cancelling a batch unflags all included General Ledger items, removing their association with the batch and allowing them to be included in future batches.
Actions - Export Batch	Use the Export Batch action in General Ledger > Export.	Exporting a batch creates an Excel file that contains all General Ledger activity and the resulting account balances. The same batch can be exported multiple times.	Unless granted the Actions - Export Finalized Batch right, users can export batches with a status of Created or Exported only.
Actions - Export Finalized Batch	Use the Export Batch action in General Ledger > Export on a batch with a Status of Finalized.	Exporting a batch creates an Excel file that contains all General Ledger activity and the resulting account balances. The same batch can be exported multiple times.
Actions - Finalize Batch	Use the Finalize Batch action in General Ledger > Export.	Finalizing a batch prevents it from being edited, and also prevents it from being exported by users who are not granted the Actions - Export Finalized Batch permission. Batches can be finalized only if they have already been exported or if their debit and credit balances both equal $0.00.
Actions - Modify Next Scheduling/Recurrence	Use the Modify Next Scheduling/Recurrence action in General Ledger > Export.	This action can be used to cancel/reschedule the generation of an export batch and to determine whether or not the batch should be generated on a recurring basis. If a scheduled job already exists for the selected batch, this action will modify the scheduled job.

General

Permission	Enables	Implications	Related
Edit Dates/Months	Modify Effective date and Accounting month fields in several areas of the General Ledger (see Implications column).	Areas affected by this right: Receipts- Add/Edit Disbursements- Add/Edit/Void Vouchers- Add/Edit/Void Journal Entries- Add/Edit/Void Transfer of Funds
View Bank Account Balances	View bank account balance placeholders when adding General Ledger items.	If a user granted this right selects a bank account when adding a General Ledger item (e.g. a disbursement), the balance of that bank account displays as a placeholder. Denying this right prevents the user from viewing the bank account balance before issuing a check, but helps to protect potentially sensitive information.
Transfer of Funds	Use the Transfer of Funds action available in the General Ledger.	A user without this right is unable to transfer money from one bank account/agency to another via this action and must make manual General Ledger entries instead.
General Ledger Register	Run the On Demand General Ledger Register report.	Users without this right might still be able to run the General Ledger Register report from the Reports/Marketing area.
Status of Accounts	Run the On Demand Status of Accounts report.	Users without this right might still be able to run the Status of Accounts report from the Reports/Marketing area.
Pay Finalized Statements	Use the Pay Statement action on statements with a status of Finalized in the Premium Payable, Producer/Broker Payables, or Government Payable Reconciliations area.	Users without this right cannot pay statements unless they have a status of Approved. If you wish to approve all statements via the Approve for Payment action before they can be paid by accounting personnel, you should restrict this right.
Add/Edit Default Entries	Select a default entry from the Default entry dropdown list when adding a disbursement, voucher or journal entry. Check the Add as Default Entry checkbox on the Detail screen when adding a disbursement, voucher, or journal entry.
Apply to General Ledger - Allow Interagency	Add detail lines to a disbursement or voucher that include General Ledger accounts not associated to the bank account being used (in other words, the General Ledger account and the bank account do not share an agency).	This is only valid for detail rows applied to the General Ledger. These disbursements/vouchers involve the creation of interagency rows. Users who are not granted this security right will not be able to void disbursements or vouchers with interagency rows or to edit or copy default/recurring disbursements/vouchers that include interagency rows. This security right also affects what allocation methods/structure groupings are available for selection when the user clicks the Get Allocation link label on a disbursement or voucher. Users with this right will be able to select allocation methods/structure groupings containing agencies not associated to the bank account.	Users must have security access to the bank account used for the disbursement/voucher as well as the GL account and structure associated to the detail row in order to create interagency rows.
Change Include Check Stub Detail	Override the Include check stub detail setting when adding/editing disbursements, vouchers, or default/recurring disbursements/vouchers.	This checkbox determines whether the check stub and any overflow pages will print. If it is not selected, only the check will print, regardless of the layout used.

GL Budgets

Permission	Enables	Implications	Related
Add	Add a GL budget.	This security right covers all four of the methods that can be used to add a GL budget (Existing Amounts, Existing Budget, Import File, and Manual Entry).	Users must also be granted the View right under General Ledger > GL Budgets.
View	Access the GL Budgeting area.
Edit	Edit a GL budget.	Users without this right can still access budget detail (granted they have the View right under General Ledger > GL Budgets), but the detail displays in view only mode.	Users must also be granted the View right under General Ledger > GL Budgets. To edit a budget, users must also be granted access to all of its associated brokerages.
Delete	Delete a GL budget.	Users without this right are unable to delete any GL budgets, including imported budgets that failed during processing.	Users must also be granted the View right under General Ledger > GL Budgets. To edit a budget, users must also be granted access to all of its associated brokerages.
Export	Export a GL budget so that it can be saved locally as an Excel spreadsheet.	GL budgets may be based on actual figures and therefore considered sensitive information, and the Export action enables users to save the information outside the system.	Users must also be granted the View right under General Ledger > GL Budgets. To edit a budget, users must also be granted access to all of its associated brokerages.

Import Direct Bill

Permission	Enables	Implications	Related
Add	Add a direct bill commission import batch.	Users who are denied this right but granted all other rights under General Ledger > Import Direct Bill are able to perform the entire import process on existing import batches but are unable to create their own batches.	Users must also be granted the View right under General Ledger > Import Direct Bill in order to perform this action. If users are not also granted the Associate/Remove Associated GL Item right under General Ledger > Reconciliations > Direct/Bank, the Apply to field under Associate General Ledger Item defaults to Do Not Associate and cannot be modified.
View	View the Import - Direct Bill Transactions list.
Edit	Edit a direct bill commission import batch.	Because users are able to preview a batch just before performing an import, it makes sense to grant this right to all users who are granted the Import Batch right.	Users must also be granted the View right under General Ledger > Import Direct Bill in order to perform this action. If users are not also granted the Associate/Remove Associated GL Item right under General Ledger > Reconciliations > Direct/Bank, the Apply to field under Associate General Ledger Item defaults to Do Not Associate and cannot be modified.
Delete	Delete a direct bill commission import batch.	Users without this right cannot delete any import batches. This includes batches that are pending import and batches with errors that cannot be used.	Users must also be granted the View right under General Ledger > Import Direct Bill in order to perform this action.
Import Batch	Use the Import Batch action available from the Import - Direct Bill Transactions list.	This is the action that actually creates the transactions in Epic, and therefore the only action in this area that directly affects the General Ledger.	Users must also be granted the View right under General Ledger > Import Direct Bill in order to perform this action.

Import Receipts

Permission	Enables	Implications	Related
Add	Add a receipt import batch.	Users who are denied this right but granted all other rights under General Ledger > Import Receipts are able to perform the entire import process on existing import batches but are unable to create their own batches.	Users must also be granted the View right under General Ledger > Import Receipts in order to perform this action.
View	View the Import - Receipts list.
Edit	Edit a receipt import batch.	Because users are able to preview a batch just before performing an import, it makes sense to grant this right to all users who are granted the Import Batch right.	Users must also be granted the View right under General Ledger > Import Receipts in order to perform this action.
Delete	Delete a receipt import batch.	Users without this right cannot delete any import batches. This includes batches that are pending import and batches with errors that cannot be used.	Users must also be granted the View right under General Ledger > Import Receipts in order to perform this action.
Import Batch	Use the Import Batch action available from the Import - Receipts list.	This is the action that actually creates the receipts in Epic, and therefore the only action in this area that directly affects the General Ledger.	Users must also be granted the View right under General Ledger > Import Receipts in order to perform this action.

Import Reconciliation Statements

Permission	Enables	Implications	Related
Add Company Premium Payables	Add a company premium payable reconciliation import batch	Users who are denied this right but granted all other rights under General Ledger > Import Reconciliations are able to perform the entire import process on existing import batch but are unable to create their own batches.	Users must also be granted the View right under General Ledger > Import Reconciliations in order to perform this action.
Add Broker Premium Payables	Add a broker premium payable reconciliation import batch.	Users who are denied this right but granted all other rights under General Ledger > Import Reconciliations are able to perform the entire import process on existing import batches but are unable to create their own batches.	Users must also be granted the View right under General Ledger > Import Reconciliations in order to perform this action.
Add Direct Bill Commissions	Add a direct bill commission reconciliation import batch.	Users who are denied this right but granted all other rights under General Ledger > Import Reconciliations are able to perform the entire import process on existing import batches but are unable to create their own batches.	Users must also be granted the View right under General Ledger > Import Reconciliations in order to perform this action.
View	View the Import - Reconciliations list.
Edit	Edit a reconciliation import batch.	Because users are able to preview a batch just before performing an import, it makes sense to grant this right to all users who are granted the Import Batch right.	Users must also be granted the View right under General Ledger > Import Reconciliations in order to perform this action.
Delete	Delete a reconciliation import batch.	Users without this right cannot delete any import batches. This includes batches that are pending import and batches with errors that cannot be used.	Users must also be granted the View right under General Ledger > Import Reconciliations in order to perform this action.
Import Batch	Use the Import Batch action available from the Import - Reconciliations list.	This is the action that actually creates the reconciliations in Applied Epic, and therefore the only action in this area that directly affects the General Ledger.	Users must also be granted the View right under General Ledger > Import Reconciliations in order to perform this action.

Journal Entries

Permission	Enables	Implications	Related
View	View the Journal Entries list.	The journal entries visible to a user are not filtered by structure. Users with this right can view all journal entries regardless of their structure access.	If the Journal Entry Approval Process is enabled in Configure > Accounting > System Settings, users must have this right to approve or reject journal entries created by others.
Add	Add a journal entry.	If the Journal Entry Approval Process is enabled in Configure > Accounting > System Settings, users with this right can also submit a journal entry for approval.	Users can only add journal entries offsetting GL accounts and structures that they have rights to.
Edit	Edit journal entry detail.	Users without this right can access journal entry detail (granted they have the View right under General Ledger > Journal Entries), but the detail displays in read-only mode.	If the Journal Entry Approval Process is enabled in Configure > Accounting > System Settings, users must have this right to approve or reject journal entries created by others. To edit a journal entry, users must also be granted access to all of its associated brokerages.
Delete	Delete a journal entry in Working or Rejected status.	If the Journal Entry Approval Process is enabled in Configure > Accounting > System Settings, users with this right can delete journal entries that are not yet approved. To keep the Journal Entries list from becoming cluttered, you may want to grant this right to all users with the Add right granted under General Ledger > Journal Entries. If you prefer to have a fuller audit trail of journal entry creation, however, consider restricting this right.	Users with this right must also have the View right granted under General Ledger > Journal Entries to delete a journal entry. Only Working and Rejected journal entries can be deleted. Journal entries in Approved status must be voided, which requires the Void Journal Entries right under General Ledger > Journal Entries. To edit a journal entry, users must also be granted access to all of its associated brokerages.
Approve/Reject	Approve a journal entry to allow it to affect General Ledger balances, or reject it if it needs corrections.	If the Journal Entry Approval Process is enabled in Configure > Accounting > System Settings, users with this right can approve or reject journal entries that they have access to view and that they did not create themselves. Because Approved journal entries affect General Ledger balances, limit this right to managerial personnel or other users who have the authority to review journal entries for accuracy.	Users with this right must also have the View and Edit rights granted under General Ledger > Journal Entries to approve or reject a journal entry. To edit a journal entry, users must also be granted access to all of its associated brokerages.
Backpost Journal Entries	Use the Backpost checkbox to add a journal entry to a posted month.	Users with this right can add journal entries to posted, but not finalized, months.	To edit a journal entry, users must also be granted access to all of its associated brokerages.
Void Journal Entries	Use the Void Journal Entry action available from the Journal Entries list.	Users with this right can void any journal entries visible to them; they do not need access to the associated structures.	Only Approved journal entries can be voided (when the Journal Entry Approval Process is enabled in Configure > Accounting > System Settings). To delete journal entries in Working or Rejected status, users must have the Delete right granted under General Ledger > Journal Entries. To edit a journal entry, users must also be granted access to all of its associated brokerages.

Print Checks

Permission	Enables	Implications	Related
View Unprinted Disbursements	Access the Print Cheques action available from the Disbursements area.	Users who are not granted this right cannot print cheques at all.	The cheques available to be printed are secured through separate security rights based on the type of payee (see the other security rights under General Ledger > Print Cheques).
Broker	Access broker items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Client	Access client items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Company	Access company items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Employee	Access employee items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Finance Company	Access finance company items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Other Interest	Access other interest items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Vendor	Access vendor items via the Print Cheques or Reprint Cheques actions.	The user must be granted this right in order for broker disbursements to be visible when the Print Cheques or Reprint Cheques action is launched.	The user must also be granted the Print Cheques or Reprint Cheques rights under General Ledger > Print Cheques in order to perform those workflows.
Reprint Checks	Access the Reprint Cheques action available from the Disbursements area.	Users who are not granted this right cannot reprint cheques at all.	The cheques available to be reprinted are secured through separate security rights based on the type of payee (see the other security rights under General Ledger > Print Cheques).
Change Printer	Select a printer when using the Print Checks or Reprint Checks action.	Users who are granted this right will see the standard Print window after clicking Finish during the Print Cheques or Reprint Cheques workflow, enabling them to select a printer other than the default established in Configure > User Options > Print Destination. The Print window will not display for users who are not granted this right.	This setting only applies if Applied Epic is installed locally on the user's computer, not if they access Epic through a web browser.

Receipts

Permission	Enables	Implications	Related
View	View the Receipts list.		The receipts visible to a user are not filtered by structure but by bank account. The user does not need security access to the associated structures in order to view a receipt, but does need access to the associated bank account.
Add	Add a receipt. Edit suspended receipt detail.		Users can only add receipts for bank accounts and entities they have security access to, and they can only offset GL accounts and structures that they have security access to.
Edit	Edit finalized receipt detail.	Users without this right can access receipt detail (granted they have the View right under General Ledger > Receipts), but the detail displays in view only mode. This security object enables users to modify the Description of a finalized receipt as well as the GL schedule, Method, Payment ID, Payment date, Routing #, and Description on any of the receipt detail rows.	In order to make further modifications to a finalized receipt, users must be granted the Adjust Receipt permission under General Ledger > Receipts.
Process Outstanding Transactions - Payment	Select the Payment - create transmission file and Payment - no transmission file checkboxes when adding a receipt. Use the Process Outstanding Transactions action available from the detail of a suspended receipt to locate and select transactions in the Payment - create transmission file and Payment - no transmission file classes.	This security right is necessary for any personnel responsible for processing post-dated cheques or pre-authorized cheques.	Users also need to be granted Add and Edit rights under General Ledger > Receipts.
Process Outstanding Transactions - Receipt for Payment	Select the Receipt for payment checkbox when adding a receipt. Use the Process Outstanding Transactions action available from the detail of a suspended receipt to locate and select PYMT transactions generated when printing a receipt for payment.		Users also need to be granted Add and Edit rights under General Ledger > Receipts.
Apply Interagency Payments	When adding a company or broker receipt, pay individual items, pay statements, or leave cash on account for an agency not associated to the receipt bank account.	When the receipt is finalized, interagency rows are created to balance the receipt bank account's default agency with the agency not associated to the bank account.	Users must have security access to the unassociated agencies in order to select items or statements for those agencies when applying payments, or to leave cash on account for those agencies.
Pay Premium Payable Items	When adding a company or broker receipt, pay premium payable items that are not on a reconciliation statement via the Pay Payables/Commissions popup.	Paying individual items on a receipt automatically creates a reconciliation statement when the receipt is finalized.	If the user is not also granted the Pay Unapproved Payable/Commissions Items right in this area, available items are limited to those on invoices approved through Invoice Quality Check. If the user is not also granted the Apply Interagency Payments right, available items are limited to those in agencies associated to the bank account.
Pay Commission Payable Items	When adding a broker receipt, pay broker commission payable items that are not on a reconciliation statement via the Pay Payables/Commissions popup.	Paying individual items on a receipt automatically creates a reconciliation statement when the receipt is finalized.	If the user is not also granted the Pay Unapproved Payable/Commissions Items right in this area, available items are limited to those on invoices approved through Invoice Quality Check. If the user is not also granted the Apply Interagency Payments right, available items are limited to those in agencies associated to the bank account.
Pay Unapproved Payable/Commission Items	When adding a company or broker receipt, pay premium payable or commission payable items on invoices that have not been approved through Invoice Quality Check via the Pay Payables/Commissions popup.		Users must also be granted the Pay Premium Payable Items and/or Pay Commission Payable Items security rights in this area.
Adjust Receipt	Perform the Adjust Receipt action on a finalized receipt.	This right enables users to correct errors on a finalized receipt, even if the receipt accounting month is closed. Adjusting a receipt may create reversing General Ledger entries and transactions.	Changing the account associated to a receipt detail row, changing the amount of a receipt detail row, and unapplying payments to certain individual payable and receivable items are each controlled by a separate security object under General Ledger > Receipts.
Adjust Finalized Account	Change the Type and the account associated to a receipt detail row when performing the Adjust Receipt action.	This workflow may be necessary if a payment on a finalized receipt was entered for the incorrect account. Changing the account on a payment reverses the prior PYMT transaction and all associated process rows and creates a new PYMT.	Users must also be granted the Adjust Receipt permission under General Ledger > Receipts.
Adjust Finalized Amount	Change the Amount field and the Debit and Credit radio buttons for a receipt detail row when performing the Adjust Receipt action.	This workflow may be necessary if a payment on a finalized receipt was entered for the incorrect amount. Changing the amount on a payment reverses the prior PYMT transaction and all associated process rows and creates a new PYMT.	Users must also be granted the Adjust Receipt permission under General Ledger > Receipts.
Adjust Finalized Closed Balances	Unapply payments made to debit receivable items with a closed payable balance and credit payable items with a closed receivable balance when performing the Adjust Receipt action.	Note that this workflow may lead to money being inadvertently advanced (for example, if the receipt adjustment unpays a client receivable item but the company has already been paid). For this reason, you may wish to restrict this security right.	Users must also be granted the Adjust Receipt permission under General Ledger > Receipts.
Create Transmission File	Use the Create Transmission File action available from the Receipts area.	Users with this right are able to generate the payment transmission file that will be uploaded to a financial institution's website to request payment. These files contain sensitive banking information, and security access should be granted accordingly.
Deposit Register	Run the On Demand Deposit Register report.

Reconciliations - Broker Commission Payables

Note: None of these rights need to be defined unless your system is installed to reconcile broker payables in Configure > Accounting > System Settings.

Permission	Enables	Implications	Related
View	View broker commission payables reconciliation statements.
Add	Add a broker commission payable reconciliation statement.
Edit	Edit a broker commission payable reconciliation statement.	This right enables a user to edit a finalized statement. In order to edit a suspended statement, the user must also be granted the Add right under General Ledger > Reconciliations- Broker Commission Payables.
Delete	Delete a suspended broker commission payable reconciliation statement.
Criteria - Override Accounting Method	Override the default setting of Accounting method for the Pr/Br Agency Bill Commission and Pr/Br Direct Bill Commission criteria options when adding a reconciliation statement.	Changing the Pr/Br Agency Bill Commission and Pr/Br Direct Bill Commission criteria to something other than Accounting method enables the user to reconcile and pay brokers differently from how they are installed to be paid. This could mean advancing money to brokers (for example, if brokers are set to be paid on a Cash - Fully Paid basis and the user selects to pay them on an Accrual basis).
Actions - Approve for Payment	Use the Approve for Payment action on a broker commission payable reconciliation statement.	This action is used to update a statement's status from Finalized to Approved. Statements must have a status of Approved in order to be paid by users who are not granted the Pay Finalized Statements right under General Ledger > General.	Users who are not granted the Pay Finalized Statements right under General Ledger > General should not be granted this right, as it would allow them to circumvent the restriction against paying statements that have not been approved.
Actions - Associate GL Item	Use the Associate GL Item action on a broker commission payable reconciliation statement.	This action would be used in the case that a disbursement/check is written prior to the reconciliation statement being finalized. Users with this right can associate the GL item to the appropriate statement.	Users must also be granted View rights for the type of GL item selected.
Actions - Batch Process Statements	Use the Batch Process Statements action to pay broker commission payable reconciliation statements.	When this action is implemented, the system automatically generates the appropriate disbursements for all selected statements.
Actions - Close Without Paying	Use the Close Without Paying action on a broker commission payable reconciliation statement.	This action should only be used if the statement amount is $0.00 or if cleaning up old payables.
Actions - Finalize Statement	Use the Finalize Statement action on a broker commission payable reconciliation statement.	Changing a statement's status to Finalized allows that statement to be paid by users who are granted the Pay Finalized Statements right under General Ledger > General. If users are not granted this right, they will not be able to pay the finalized statements until they are approved for payment.
Actions - Modify Payment Month	Use the Modify Payment Month action on a broker commission payable reconciliation statement.	A month cannot be closed if any suspended statements exist for that month. This action can be used to move a statement's accounting month forward if the statement cannot be reconciled by Month-End.
Actions - Pay Statement	Use the Pay Statement action on a broker commission payable reconciliation statement.		Because this action navigates the user to the Disbursements area, the user must also be granted the Add right under General Ledger > Disbursements.
Actions - Remove Associated GL Item	Use the Remove Associated GL Item action on a broker commission payable reconciliation statement.	If a GL item was mistakenly associated to a statement, this action can be used to remove it.
Actions - Reopen Statement	Use the Reopen Statement action on a broker commission payable reconciliation statement. Reopen a broker commission payable statement when voiding the associated disbursement or voucher.	Reopening a statement allows that statement to be modified. A statement can only be reopened if the accounting month is open.
Actions - Reprocess Statement	Use the Reprocess Statement action on a broker commission payable reconciliation statement that failed to be reversed or recreated.	In most cases, a statement reversal or recreation will fail due to pending processes against one or more items on the statement (e.g., a transaction exists on a suspended receipt). Once the pending processes have been finalized, the Reprocess Statement action can be used to complete the reversal/recreation.
Actions - Reverse Statement	Use the Reverse Statement action on a broker commission payable statement. Reverse a broker commission payable statement when voiding the associated disbursement or voucher.	Only finalized or approved statements can be reversed via this action. Reversing a statement creates an equal but opposite statement that offsets the original. When reversing a statement, users also have the option to recreate the original statement with a status of Suspended or Finalized. Without this right, users cannot make adjustments to statements in a locked, posted, or finalized month.
Actions - Add Additional Items	Use the Add Additional Items action on a broker commission payable reconciliation statement.	This action enables a user to include future credit items on a statement or to advance money by pulling in additional items that did not meet the original criteria result set. If you do not wish for users to be able to advance money, they should be denied this right.
Adjust Commissions - Agcy	Adjust agency commission for an item on a broker commission payable reconciliation statement.	This security right enables the user to add or delete issuing companies or premium payable entities on the transaction, provided the accounting month is open and no actions have been performed on the transaction. Users will also be able to modify the payable due dates.	In order to adjust producer/broker commissions from this area, the user must also be granted the Adjust Commissions - Pr/Br right under General Ledger > Reconciliations - Broker Commission Payables.
Adjust Commissions - Pr/Br	Adjust producer/broker commission for an item on a broker commission payable reconciliation statement.	This security right enables the user to add, edit, or delete producers or brokers on the transaction, provided the accounting month is open and no actions have been performed on the transaction. Users will also be able to modify the payable due dates.	In order to adjust agency commission information from this area, the user must also be granted the Adjust Commissions - Agcy right under General Ledger > Reconciliations - Broker Commission Payables.
Discrepancy	Use the Discrepancy button available from broker commission payable statement detail to add or resolve a discrepancy record.	A discrepancy indicates that the premium or commission information on a transaction is different from what is expected. Users with this right can change a transaction's discrepancy status to Discrepancy and then change it to Resolved after the issue has been investigated/corrected.
Write-Off	Use the Write-Off button available in broker commission payable statement detail or on the Pay Payables/Commissions popup in Receipts to write off a broker commission payable balance.	The Write-Off button only enables the user to write off the entire remaining balance; partial write-offs are not permitted.	If the user is not also granted the Write-Off - Override Maximum right under General Ledger > Reconciliations - Broker Commission Payables, the amount that can be written off is determined by the limit established in Configure > Accounting > Maximum Write-Offs.
Write-Off - Override Maximum	Use the Write-Off button available in broker commission payable statement detail or on the Pay Payables/Commissions popup in Receipts to write off a broker commission payable balance that exceeds the limit established in Configure > Accounting > Maximum Write-Offs.		The user must also be granted the Write-Off right under General Ledger > Reconciliations - Broker Commission Payables.
Update Paid Finalized Statements	Perform the Remove Associated GL Item, Associate GL Item, Reverse Statement, or Reopen Statement actions on a paid and finalized broker commission payable statement.	Users who are not granted this right will need to void the associated General Ledger item before modifying the statement. Restricting this permission prevents a statement's amount or the items flagged from being changed without affecting the GL item.	The user must also be granted rights to the individual actions under General Ledger > Reconciliations > Broker Commission Payables.

Reconciliations - Broker Premium Payables

Permission	Enables	Implications	Related
View	View broker premium payable reconciliation statements.		Users without this right can still view the Premium Payable Reconciliations area if they are granted the View right under General Ledger > Reconciliations - Company Premium Payables, but only company statements will display.
Add	Add a broker premium payable reconciliation statement.		Users without this right can still add a premium payable reconciliation statement if they are granted the Add right under General Ledger > Reconciliations - Company Premium Payables, but the Broker radio button will be disabled.
Edit	Edit a broker premium payable reconciliation statement.	This right enables a user to edit a finalized statement. In order to edit a suspended statement, the user must also be granted the Add right under General Ledger > Reconciliations- Broker Premium Payables.
Delete	Delete a suspended broker premium payable reconciliation statement.
Actions - Approve for Payment	Use the Approve for Payment action on a broker premium payable reconciliation statement.	This action is used to update a statement's status from Finalized to Approved. Statements must have a status of Approved in order to be paid by users who are not granted the Pay Finalized Statements right under General Ledger > General.	Users who are not granted the Pay Finalized Statements right under General Ledger > General should not be granted this right, as it would allow them to circumvent the restriction against paying statements that have not been approved.
Actions - Associate GL Item	Use the Associate GL Item action on a broker premium payable reconciliation statement.	This action would be used in the case that a disbursement/check is written prior to the reconciliation statement being added. Users with this right can associate the GL item to the appropriate statement.	Users must also be granted View rights for the type of GL item selected.
Actions- Batch Process Statements	Use the Batch Process Statements action to pay broker premium payable reconciliation statements.	When this action is implemented, the system automatically generates the appropriate disbursements for all selected statements.
Actions - Close Without Paying	Use the Close Without Paying action on a broker premium payable reconciliation statement.	This action should only be used if the statement amount is $0.00 or if cleaning up old payables.
Actions - Finalize Statement	Use the Finalize Statement action on a broker premium payable reconciliation statement.	Changing a statement's status to Finalized allows that statement to be paid by users who are granted the Pay Finalized Statements right under General Ledger > General. If users are not granted this right, they will not be able to pay the finalized statements until they are approved for payment.
Actions - Modify Payment Month	Use the Modify Payment Month action on a broker premium payable reconciliation statement.	A month cannot be closed if any suspended statements exist for that month. This action can be used to move a statement's accounting month forward if the statement cannot be reconciled by Month-End.
Actions - Pay Statement	Use the Pay Statement action on a broker premium payable reconciliation statement.		Because this action navigates the user to the Disbursements area, the user must also be granted the Add right under General Ledger > Disbursements.
Actions - Remove Associated GL Item	Use the Remove Associated GL Item action on a broker premium payable reconciliation statement.	If a GL item was mistakenly associated to a statement, this action can be used to remove it.
Actions - Reopen Statement	Use the Reopen Statement action on a broker premium payable reconciliation statement. Reopen a broker premium payable statement when voiding the associated disbursement or voucher.	Reopening a statement allows that statement to be modified. A statement can only be reopened if the accounting month is open.
Actions - Reprocess Statement	Use the Reprocess Statement action on a broker premium payable reconciliation statement that failed to be reversed or recreated.	In most cases, a statement reversal or recreation will fail due to pending processes against one or more items on the statement (e.g., a transaction exists on a suspended receipt). Once the pending processes have been finalized, the Reprocess Statement action can be used to complete the reversal/recreation.
Actions - Reverse Statement	Use the Reverse Statement action on a broker premium payable statement. Reverse a broker premium payable statement when voiding the associated disbursement or voucher.	Only finalized or approved statements can be reversed via this action. Reversing a statement creates an equal but opposite statement that offsets the original. When reversing a statement, users also have the option to recreate the original statement with a status of Suspended or Finalized. Without this right, users cannot make adjustments to statements in a locked, posted, or finalized month.
Adjust Commissions - Agcy	Adjust agency commission for an item on a broker premium payable reconciliation statement.	This security right enables the user to adjust the agency commission type and rate on a transaction, provided the accounting month is open and no actions have been performed on the transaction.	In order to adjust producer/broker commissions from this area, the user must also be granted the Adjust Commissions - Pr/Br right under General Ledger > Reconciliations - Broker Premium Payables.
Adjust Commissions - Pr/Br	Adjust producer/broker commission for an item on a broker premium payable reconciliation statement.	This security right enables the user to adjust producer/broker commission types and rates on a transaction, providing the accounting month is open and no actions have been performed on the transaction.	In order to adjust agency commission information from this area, the user must also be granted the Adjust Commissions - Agcy right under General Ledger > Reconciliations - Broker Commission Payables.
Discrepancy	Use the Discrepancy button available from broker premium payable statement detail to add or resolve a discrepancy record.	A discrepancy indicates that the premium or commission information on a transaction is different from what is expected. Users with this right can change a transaction's discrepancy status to Discrepancy and then change it to Resolved after the issue has been investigated/corrected.
Write-Off	Use the Write-Off button available in broker commission payable statement detail or on the Pay Payables/Commissions popup in Receipts to write off a premium payable balance.	The Write-Off button only enables the user to write off the entire remaining balance; partial write-offs are not permitted.	If the user is not also granted the Write-Off - Override Maximum right under General Ledger > Reconciliations - Broker Commission Payables, the amount that can be written off is determined by the limit established in Configure > Accounting > Maximum Write-Offs.
Write-Off - Override Maximum	Use the Write-Off button available in broker premium payable statement detail or on the Pay Payables/Commissions popup in Receipts to write off a broker premium payable balance that exceeds the limit established in Configure > Accounting > Maximum Write-Offs.		The user must also be granted the Write-Off right under General Ledger > Reconciliations - Broker Premium Payables.
Update Paid Finalized Statements	Perform the Remove Associated GL Item, Associate GL Item, Reverse Statement, or Reopen Statement actions on a paid and finalized broker premium payable statement.	Users who are not granted this right will need to void the associated General Ledger item before modifying the statement. Restricting this permission prevents a statement's amount or the items flagged from being changed without affecting the GL item.	The user must also be granted rights to the individual actions under General Ledger > Reconciliations > Broker Premium Payables.

Reconciliations - Combined

Permission	Enables	Implications	Related
View	View combined reconciliation statements.	Users who are granted this right can view combined reconciliations. If you do not receive combined statements, restrict this permission.
Add	Add a combined reconciliation statement.	Users who are granted this right can add combined reconciliations. If you do not receive combined statements, restrict this permission.	Users must also be granted the View right under General Ledger > Reconciliations - Combined.
Edit	Edit a combined reconciliation statement.		Users must also be granted the View right under General Ledger > Reconciliations - Combined.
Delete	Delete a suspended combined reconciliation statement.		Users must also be granted the View right under General Ledger > Reconciliations - Combined.
Actions - Associate GL Item	Use the Associate GL Item action on a combined reconciliation statement.	Users with this right can associate an existing GL item to the appropriate statement (for example, if a disbursement or check is written before a reconciliation statement is added).	Users must also be granted the View right for the type of GL item selected.
Actions - Finalize Statement	Use the Finalize Statement action on a combined reconciliation statement.	Changing a statement's status to Finalized allows that statement to be paid by users who are granted the Pay Finalized Statements right under General Ledger > General.
Actions - Pay Statement	Use the Pay Statement action on a combined reconciliation statement.		Because this action takes the user to the Disbursements area, the user must also be granted the Add right under General Ledger > Disbursements.
Actions - Remove Associated GL Item	Use the Remove Associated GL Item action on a combined reconciliation statement.	If a GL item was associated to a statement in error, a user can perform this action to remove it.
Actions - Reopen Statement - Same Month	Use the Reopen Statement action on a combined reconciliation statement, or reopen a combined reconciliation statement when voiding the associated disbursement or voucher.	Reopening a statement allows it to be modified. A statement can only be reopened if the accounting month is open. Users with this right can only reopen a statement from the current accounting month.
Actions - Reopen Statement - Different Month	Use the Reopen Statement action on a combined reconciliation statement, or reopen a combined reconciliation statement when voiding the associated disbursement or voucher.	Reopening a statement allows it to be modified. A statement can only be reopened if the accounting month is open. Users with this right can reopen a statement in a month other than the current accounting month. As statements only rarely need to be reopened outside of the current accounting month, limit this right to managerial personnel.
Adjust Commissions - Agcy	Adjust agency commission for an item on a combined reconciliation statement.	This right enables the user to adjust the agency commission type and rate on a transaction, provided the accounting month is open and no actions have been performed on the transaction.	To adjust producer/broker commissions from this area, the user must also be granted the Adjust Commissions - Pr/Br right under General Ledger > Reconciliations – Combined.
Adjust Commissions - Pr/Br	Adjust producer/broker commission for an item on a combined reconciliation statement.	This right enables the user to adjust producer/broker commission types and rates on a transaction, provided the accounting month is open and no actions have been performed on the transaction.	To adjust agency commission information from this area, the user must also be granted the Adjust Commissions - Agcy right under General Ledger > Reconciliations - Combined.
Write-Off	Use the Write-Off button available in combined reconciliation detail or on the Pay Payables/Commissions popup in Receipts to write off a premium payable balance.	The Write-Off button only enables the user to write off the entire remaining balance; partial write-offs are not permitted.	If the user is not also granted the Write-Off - Override Maximum right under General Ledger > Reconciliations - Combined, they can only write off amounts within the limit defined in Configure > Accounting > Maximum Write-Offs.
Write-Off - Override Maximum	Use the Write-Off button available in combined reconciliation statement detail or on the Pay Payables/Commissions popup in Receipts to write off a combined reconciliation balance that exceeds the limit defined in Configure > Accounting > Maximum Write-Offs.	To ensure that users only write off amounts within the limits you configure for them, limit the right to override this limit to managerial personnel or administrators.	The user must also be granted the Write-Off right under General Ledger > Reconciliations - Combined.
Update Paid Finalized Statements	Perform the Remove Associated GL Item, Associate GL Item, or Reopen Statement action on a paid and finalized combined reconciliation statement.	Users who are not granted this right must void the associated General Ledger item before modifying the statement. Restricting this permission prevents a statement's amount or the items flagged from being changed without affecting the GL item.	The user must also be granted rights to the individual actions under General Ledger > Reconciliations - Combined.

Reconciliations - Company Premium Payables

Permission	Enables	Implications	Related
View	View company premium payable reconciliation statements.		Users without this right can still view the Premium Payable Reconciliations area if they are granted the View right under General Ledger > Reconciliations - Broker Premium Payables, but only broker statements will display.
Add	Add a company premium payable reconciliation statement.		Users without this right can still add a premium payable reconciliation statement if they are granted the Add right under General Ledger > Reconciliations - Broker Premium Payables, but the Company radio button will be disabled.
Edit	Edit a company premium payable reconciliation statement.	This right enables a user to edit a finalized statement. In order to edit a suspended statement, the user must also be granted the Add right under General Ledger > Reconciliations- Company Premium Payables.
Delete	Delete a suspended company premium payable reconciliation statement.
Actions - Approve for Payment	Use the Approve for Payment action on a company premium payable reconciliation statement.	This action is used to update a statement's status from Finalized to Approved. Statements must have a status of Approved in order to be paid by users who are not granted the Pay Finalized Statements right under General Ledger > General.	Users who are not granted the Pay Finalized Statements right under General Ledger > General should not be granted this right, as it would allow them to circumvent the restriction against paying statements that have not been approved.
Actions - Associate GL Item	Use the Associate GL Item action on a company premium payable reconciliation statement.	This action would be used in the case that a disbursement/check is written prior to the reconciliation statement being added. Users with this right can associate the GL item to the appropriate statement.	Users must also be granted View rights for the type of GL item selected.
Actions- Batch Process Statements	Use the Batch Process Statements action to pay company premium payable reconciliation statements.	When this action is implemented, the system automatically generates the appropriate disbursements for all selected statements.
Actions - Close Without Paying	Use the Close Without Paying action on a company premium payable reconciliation statement.	This action should only be used if the statement amount is $0.00 or if cleaning up old payables.
Actions - Finalize Statement	Use the Finalize Statement action on a company premium payable reconciliation statement.	Changing a statement's status to Finalized allows that statement to be paid by users who are granted the Pay Finalized Statements right under General Ledger > General. If users are not granted this right, they will not be able to pay the finalized statements until they are approved for payment.
Actions - Modify Payment Month	Use the Modify Payment Month action on a company premium payable reconciliation statement.	A month cannot be closed if any suspended statements exist for that month. This action can be used to move a statement's accounting month forward if the statement cannot be reconciled by Month-End.
Actions - Pay Statement	Use the Pay Statement action on a company premium payable reconciliation statement.		Because this action navigates the user to the Disbursements area, the user must also be granted the Add right under General Ledger > Disbursements.
Actions - Remove Associated GL Item	Use the Remove Associated GL Item action on a company premium payable reconciliation statement.	If a GL item was mistakenly associated to a statement, this action can be used to remove it.
Actions - Reopen Statement	Use the Reopen Statement action on a company premium payable reconciliation statement. Reopen a company premium payable statement when voiding the associated disbursement or voucher.	Reopening a statement allows that statement to be modified. A statement can only be reopened if the accounting month is open.
Actions - Reprocess Statement	Use the Reprocess Statement action on a company premium payable reconciliation statement that failed to be reversed or recreated.	In most cases, a statement reversal or recreation will fail due to pending processes against one or more items on the statement (e.g., a transaction exists on a suspended receipt). Once the pending processes have been finalized, the Reprocess Statement action can be used to complete the reversal/recreation.
Actions - Reverse Statement	Use the Reverse Statement action on a company premium payable statement. Reverse a company premium payable statement when voiding the associated disbursement or voucher.	Only finalized or approved statements can be reversed via this action. Reversing a statement creates an equal but opposite statement that offsets the original. When reversing a statement, users also have the option to recreate the original statement with a status of Suspended or Finalized. Without this right, users cannot make adjustments to statements in a locked, posted, or finalized month.
Adjust Commissions - Agcy	Adjust agency commission for an item on a company premium payable reconciliation statement.	This security right enables the user to adjust the agency commission type and rate on a transaction, provided the accounting month is open and no actions have been performed on the transaction.	In order to adjust producer/broker commissions from this area, the user must also be granted the Adjust Commissions - Pr/Br right under General Ledger > Reconciliations - Company Premium Payables.
Adjust Commissions - Pr/Br	Adjust producer/broker commission for an item on a company premium payable reconciliation statement.	This security right enables the user to adjust producer/broker commission types and rates on a transaction, providing the accounting month is open and no actions have been performed on the transaction.	In order to adjust agency commission information from this area, the user must also be granted the Adjust Commissions - Agcy right under General Ledger > Reconciliations - Company Commission Payables.
Discrepancy	Use the Discrepancy button available from company premium payable statement detail to add or resolve a discrepancy record.	A discrepancy indicates that the premium or commission information on a transaction is different from what is expected. Users with this right can change a transaction's discrepancy status to Discrepancy and then change it to Resolved after the issue has been investigated/corrected.
Write-Off	Use the Write-Off button available in company premium payable statement detail or on the Pay Payables/Commissions popup in Receipts to write off a premium payable balance.	The Write-Off button only enables the user to write off the entire remaining balance; partial write-offs are not permitted.	If the user is not also granted the Write-Off - Override Maximum right under General Ledger > Reconciliations - Company Commission Payables, the amount that can be written off is determined by the limit established in Configure > Accounting > Maximum Write-Offs.
Write-Off - Override Maximum	Use the Write-Off button available in company premium payable statement detail or on the Pay Payables/Commissions popup in Receipts to write off a company premium payable balance that exceeds the limit established in Configure > Accounting > Maximum Write-Offs.		The user must also be granted the Write-Off right under General Ledger > Reconciliations - Company Premium Payables.
Update Paid Finalized Statements	Perform the Remove Associated GL Item, Associate GL Item, Reverse Statement, or Reopen Statement actions on a paid and finalized company premium payable statement.	Users who are not granted this right will need to void the associated General Ledger item before modifying the statement. Restricting this permission prevents a statement's amount or the items flagged from being changed without affecting the GL item.	The user must also be granted rights to the individual actions under General Ledger > Reconciliations > Company Premium Payables.

Reconciliations - Direct/Bank

Permission	Enables	Implications	Related
Bank	Access the Bank Reconciliation list under General Ledger > Reconciliations > Bank.	Users with this right may view, add, edit, and delete bank reconciliations.	In order to access a bank reconciliation, the user must have security access to the associated bank account.
Direct Bill Commissions	Access the Direct Bill Commissions Reconciliation list under General Ledger > Reconciliations > Direct Bill Commissions.	Users with this right are granted view, add, and edit access as well as access to all actions in this area other than Associate GL Item, Remove Associated GL Item, and Reopen Statement, which are secured separately.
Actions - Associate/Remove Associated GL Item	Use the Associate GL Item and Remove Associated GL Item actions available from the Direct Bill Commissions Reconciliations area. When importing direct bill transactions, use the Add to field in the Associate General Ledger Item frame to associate the imported direct bill transactions to a General Ledger item. When assigning direct bill items in suspense, use the Associate GL Item and Remove Associated GL Item actions.	Paying direct bill commission statements in the Receipts area ensures that the amount of the receipt matches the amount of the statement. The Associate GL Item action does not verify the receipt amount. If you wish for direct bill commission statements to be paid in the Receipts area only, you should restrict this right.	Users must also be granted View rights for the type of GL item selected.
Actions - Reopen Statement	Use the Reopen Statement action on a bank or direct bill commission reconciliation statement. Reopen direct bill commission statements when voiding the associated disbursement or voucher.	Reopening a statement allows that statement to be modified.
Actions - Reprocess Statement	Use the Reprocess Statement action on a direct bill commission reconciliation statement that failed to be reversed or recreated.	In most cases, a statement reversal or recreation will fail due to pending processes against one or more items on the statement (e.g., a transaction exists on a suspended receipt). Once the pending processes have been finalized, the Reprocess Statement action can be used to complete the reversal/recreation.

Reconciliations - Government Payables

Permission	Enables	Implications	Related
View	View government payable reconciliation statements.
Add	Add a government payable reconciliation statement.
Edit	Edit a government payable reconciliation statement.	This right enables a user to edit a finalized statement. In order to edit a suspended statement, the user must also be granted the Add right under General Ledger > Reconciliations - Government Payables.
Delete	Delete a government payable reconciliation statement.
Actions - Approve for Payment	Use the Approve for Payment action on a government payable reconciliation statement.	This action is used to update a statement's status from Finalized to Approved. Statements must have a status of Approved in order to be paid by users who are not granted the Pay Finalized Statements right under General Ledger > General.	Users who are not granted the Pay Finalized Statements right under General Ledger > General should not be granted this right, as it would allow them to circumvent the restriction against paying statements that have not been approved.
Actions - Associate GL Item	Use the Associate GL Item action on a government payable reconciliation statement.	This action is used when a disbursement/check is written before the reconciliation statement is added. Users with this right can associate the GL item to the appropriate statement.	Users must also be granted View rights for the type of GL item selected.
Actions - Close Without Paying	Use the Close Without Paying action on a government payable reconciliation statement.	This action should only be used if the statement amount is $0.00 or if the organization is cleaning up old payables.
Actions - Finalize Statement	Use the Finalize Statement action on a government payable reconciliation statement.	Changing a statement's status to Finalized allows that statement to be paid by users who are granted the Pay Finalized Statements right under General Ledger > General.
Actions - Modify Payment Month	Use the Modify Payment Month action on a government payable reconciliation statement.	A month cannot be closed if any suspended statements exist for that month. This action can be used to move a statement's accounting month forward if the statement cannot be reconciled by Month-End.
Actions - Pay Statement	Use the Pay Statement action on a government payable reconciliation statement.		Because this action navigates users to the Disbursements area, the user must also be granted the Add right under General Ledger > Disbursements.
Actions - Remove Associated GL Item	Use the Remove Associated GL Item action on a government payable reconciliation statement.	If a GL item was mistakenly associated to a statement, this action can be used to remove it.
Actions - Reprocess Statement	Use the Reprocess Statement action on a government payable reconciliation statement that failed to be reversed or recreated.	In most cases, the failure of a statement reversal or recreation is the result of pending processes against one or more items on the statement (e.g., a transaction exists on a suspended receipt). Once the pending processes have been finalized, the Reprocess Statement action can be used to complete the reversal/recreation.
Actions - Reverse Statement	Use the Reverse Statement action on a government payable statement. Reverse a government payable statement when voiding the associated disbursement or voucher.	Only finalized or approved statements can be reversed using this action. Reversing a statement creates an equal but opposite statement that offsets the original. When reversing a statement, users also have the option to recreate the original statement with a status of Suspended or Finalized. Without this right, users cannot make adjustments to statements in a locked, posted, or finalized month.
Update Paid Finalized Statements	Perform the Remove Associated GL Item, Associate GL Item, Reverse Statement, or Reopen Statement actions on a paid and finalized government payable statement.	Users who are not granted this right will need to void the associated General Ledger item before modifying the statement. Restricting this permission prevents a statement's amount or the items flagged from being changed without affecting the GL item.	The user must also be granted rights to the individual actions under General Ledger > Reconciliations > Government Payables.

Reconciliations - Producer Commission Payables

Note: None of these rights need to be defined unless your system is installed to reconcile producer payables in Configure > Accounting > System Settings.

Permission	Enables	Implications	Related
View	View producer payables reconciliation statements.
Add	Add a producer payable reconciliation statement.
Edit	Edit a producer payable reconciliation statement.	This right enables a user to edit a finalized statement. In order to edit a suspended statement, the user must also be granted the Add right under General Ledger > Reconciliations- Producer Commission Payables.
Delete	Delete a suspended producer payable reconciliation statement.
Criteria - Override Accounting Method	Override the default setting of Accounting method for the Pr/Br Agency Bill Commission and Pr/Br Direct Bill Commission criteria options when adding a reconciliation statement.	Changing the Pr/Br Agency Bill Commission and Pr/Br Direct Bill Commission criteria to something other than Accounting method enables the user to reconcile and pay producers differently from how they are installed to be paid. This could mean advancing money to producers (for example, if producers are set to be paid on a Cash - Fully Paid basis and the user selects to pay them on an Accrual basis).
Actions - Approve for Payment	Use the Approve for Payment action on a producer payable reconciliation statement.	This action is used to update a statement's status from Finalized to Approved. Statements must have a status of Approved in order to be paid by users who are not granted the Pay Finalized Statements right under General Ledger > General.	Users who are not granted the Pay Finalized Statements right under General Ledger > General should not be granted this right, as it would allow them to circumvent the restriction against paying statements that have not been approved.
Actions - Associate GL Item	Use the Associate GL Item action on a producer payable reconciliation statement.	This action would be used in the case that a disbursement/check is written prior to the reconciliation statement being finalized. Users with this right can associate the GL item to the appropriate statement.	Users must also be granted View rights for the type of GL item selected.
Actions- Batch Process Statements	Use the Batch Process Statements action to pay producer payable reconciliation statements.	When this action is implemented, the system automatically generates the appropriate disbursements for all selected statements.
Actions - Close Without Paying	Use the Close Without Paying action on a producer payable reconciliation statement.	This action should only be used if the statement amount is $0.00 or if cleaning up old payables.
Actions - Finalize Statement	Use the Finalize Statement action on a producer payable reconciliation statement.	Changing a statement's status to Finalized allows that statement to be paid by users who are granted the Pay Finalized Statements right under General Ledger > General. If users are not granted this right, they will not be able to pay the finalized statements until they are approved for payment.
Actions - Modify Payment Month	Use the Modify Payment Month action on a producer payable reconciliation statement.	A month cannot be closed if any suspended statements exist for that month. This action can be used to move a statement's accounting month forward if the statement cannot be reconciled by Month-End.
Actions - Pay Statement	Use the Pay Statement action on a producer payable reconciliation statement.		Because this action navigates the user to the Disbursements area, the user must also be granted the Add right under General Ledger > Disbursements.
Actions - Remove Associated GL Item	Use the Remove Associated GL Item action on a producer payable reconciliation statement.	If a GL item was mistakenly associated to a statement, this action can be used to remove it.
Actions - Reopen Statement	Use the Reopen Statement action on a producer payable reconciliation statement. Reopen producer payable statements when voiding the associated disbursement or voucher.	Reopening a statement allows that statement to be modified. A statement can only be reopened if the accounting month is open.
Actions - Reprocess Statement	Use the Reprocess Statement action on a producer payable reconciliation statement that failed to be reversed or recreated.	In most cases, a statement reversal or recreation will fail due to pending processes against one or more items on the statement (e.g., a transaction exists on a suspended receipt). Once the pending processes have been finalized, the Reprocess Statement action can be used to complete the reversal/recreation.
Actions - Reverse Statement	Use the Reverse Statement action on a producer payable statement. Reverse a producer payable statement when voiding the associated disbursement or voucher.	Only finalized or approved statements can be reversed via this action. Reversing a statement creates an equal but opposite statement that offsets the original. When reversing a statement, users also have the option to recreate the original statement with a status of Suspended or Finalized. Without this right, users cannot make adjustments to statements in a locked, posted, or finalized month.
Actions - Add Additional Items	Use the Add Additional Items action on a producer payable reconciliation statement.	This action enables a user to include future credit items on a statement or to advance money by pulling in additional items that did not meet the original criteria result set. If you do not wish for users to be able to advance money, they should be denied this right.
Adjust Commissions - Agcy	Adjust agency commission for an item on a producer payable reconciliation statement.	This security right enables the user to add or delete issuing companies or premium payable entities on the transaction, provided the accounting month is open and no actions have been performed on the transaction. Users will also be able to modify the payable due dates.	In order to adjust producer/broker commissions from this area, the user must also be granted the Adjust Commissions - Pr/Br right under General Ledger > Reconciliations - Producer Commission Payables.
Adjust Commissions - Pr/Br	Adjust producer/broker commission for an item on a producer payable reconciliation statement.	This security right enables the user to add, edit, or delete producers or brokers on the transaction, provided the accounting month is open and no actions have been performed on the transaction. Users will also be able to modify the payable due dates.	In order to adjust agency commission information from this area, the user must also be granted the Adjust Commissions - Agcy right under General Ledger > Reconciliations - Producer Commission Payables.
Discrepancy	Use the Discrepancy button available from producer payable statement detail to add or resolve a discrepancy record.	A discrepancy indicates that the premium or commission information on a transaction is different from what is expected. Users with this right can change a transaction's discrepancy status to Discrepancy and then change it to Resolved after the issue has been investigated/corrected.
Write-Off	Use the Write-Off button available in producer payable statement detail to write off a producer commission payable balance.	The Write-Off button only enables the user to write off the entire remaining balance; partial write-offs are not permitted.	If the user is not also granted the Write-Off - Override Maximum right under General Ledger > Reconciliations - Producer Commission Payables, the amount that can be written off is determined by the limit established in Configure > Accounting > Maximum Write-Offs.
Write-Off - Override Maximum	Use the Write-Off button available in producer payable statement detail to write off a producer commission payable balance that exceeds the limit established in Configure > Accounting > Maximum Write-Offs.		The user must also be granted the Write-Off right under General Ledger > Reconciliations - Producer Commission Payables.
Update Paid Finalized Statements	Perform the Remove Associated GL Item, Associate GL Item, Reverse Statement, or Reopen Statement actions on a paid and finalized producer payable statement.	Users who are not granted this right will need to void the associated General Ledger item before modifying the statement. Restricting this permission prevents a statement's amount or the items flagged from being changed without affecting the GL item.	The user must also be granted rights to the individual actions under General Ledger > Reconciliations > Producer Commission Payables.

Vouchers

Permission	Enables	Implications	Related
View	View the Vouchers list.		The vouchers visible to a user are not filtered by structure but by bank account. The user does not need security access to the associated structures in order to view a voucher, but does need access to the associated bank account. If the user is not also granted the Employee Vouchers right under General Ledger > Vouchers, vouchers for employees are also excluded from the view.
Add	Add a voucher.		Users can only add vouchers for bank accounts and entities they have security access to, and they can only offset GL accounts and structures that they have security access to.
Edit	Edit voucher detail.	Users without this right can access voucher detail (granted they have the View right under General Ledger > Vouchers), but the detail displays in view only mode.	Users who are granted this right can edit existing detail lines for structures they do not have rights to, but they cannot add new detail lines for structures they do not have rights to.
Employee Vouchers	Add a voucher with a Type of Employee. View vouchers for employees.	Users without this right cannot view or create employee vouchers, but are still able to pay employee vouchers (if granted the Pay Vouchers right under General Ledger > Vouchers).
Edit Payee	Modify the payee on a voucher.	If this right is denied to most users, the Payee field on a voucher will remain as the default, which is the account's name. This helps ensure consistency in the payee for vouchers to that account.
Edit Mailing Address	Modify the mailing address on a voucher.	If this right is denied to most users, the Contact, Address, and Site ID in the Mailing Address section of the voucher will retain their default values, which are the account name and the address/site ID for the primary contact on the account. This helps ensure consistency in the mailing address for vouchers to that account.
Pay Vouchers	Use the Pay Vouchers action available from the Vouchers list.	The Pay Vouchers action turns vouchers into disbursements that can then be printed.	Users can only pay vouchers if they have access to the associated bank accounts.
Leave Receivable Cash on Account	Apply vouchers to an account/client/policy or to the General Ledger (for voucher types other than Vendor or Employee) rather than to specific items or statements.	The implications of this security right vary based on the Type of voucher being added. Client/Finance Company/Other Interest: Users without this right can only apply the voucher to Selected Items. The Premium checkbox is selected and disabled. Users are not permitted to use a default entry. Broker/Company: Users without this right can only apply the voucher to Selected Items when the Premium checkbox is selected. They can only apply the voucher to Premium Statement, Commission Statement (brokers only), or Cash On Account when the checkbox is deselected. Users are not permitted to use a default entry. Employee/Vendor: Because employee and vendor vouchers can only be applied to the General Ledger, this security object does not affect either of these types. Users can use a default entry whether or not they are granted this right.
Combine Statements and Other Items on Voucher	Include detail lines applied to a premium statement and detail lines not applied to a premium statement on the same voucher.	If this right is denied and the user selects an Apply to of Premium Statement (could be a Premium Payable, Direct Bill Commissions, or Producer/Broker Payables statement) for a detail line on a voucher, Premium Statement must also be selected as the Apply to for all following detail lines. Conversely, if the user selects an Apply to of something other than Premium Statement, Premium Statement will not be an available Apply to selection for any additional detail lines. Restricting this right ensures that statement payments and other payments are kept separate.
Enter Non-Contact Payee Information	Enter a payee that is not a contact on the selected account when adding a voucher.	Granting this right enables a user to add custom payee information (i.e. the Payee and Mailing Address fields allow freeform entry rather than just the selection of existing contacts).
Void Voucher	Use the Void Voucher action available from the Vouchers list.
Void Voucher - Leave Statement Unpaid	Select the Unpaid radio button in the Update Payable Statements or Update Direct Bill Statements frame when voiding a voucher.	Selecting this radio button changes the associated reconciliation statement's status from Paid to Unpaid. Because this option completely removes the association between the voucher and the statement, you may wish to restrict it in order to retain a more complete audit history.