Receipts

The following workflows are available in this area:

• Add a Receipt
• Adjust a Receipt
• Create Transmission File
• Delete a Receipt
• Deposit Register
• Edit Receipt Detail
• Finalize Receipts
• Print a List of Receipts
• Transfer of Funds

The following reports can be accessed from this area:

• Allocation Entries
• Default/Recurring Entries
• Deposit Register
• General Ledger Register
• Status of Accounts

To access the Receipts area, follow the steps below.

1. To access the General Ledger area from the Home screen, do one of the following:
   • Click General Ledger on the navigation panel.
   • Click Areas > General Ledger on the menubar.
   • Click the down arrow next to Home on the options bar and select General Ledger.

To access the General Ledger from another area of the program, do one of the following:

• Click Home > General Ledger on the menubar.
• Click the down arrow next to Home on the options bar and select General Ledger.

2. Click Receipts on the navigation panel or Areas > Receipts on the menubar.

The screen is comprised of the following sections:

1. • Menubar

     

     The following options are available from the menubar of the Receipts area:

     1. • File
        • • New
          • • Receipt
            • Disbursement
            • Voucher
            • Journal Entry
            • Reconciliation
            • • Premium Payable
              • Direct Bill Commissions
              • Pr/Br Payables
              • Government Payables
              • Bank
            • Budget
            • • GL Budget
            • Import
            • • Direct Bill Transaction
              • Receipt
              • Reconciliations
            • Export
            • Activity
            • Sticky Note
          • Open
          • Delete
          • Save
          • Print
          • • List
            • Barcode
          • Exit
        • Edit
        • • Undo
          • Cut
          • Copy
          • Paste
          • Delete
          • Select All
          • Desired
          • Required
        • Areas
        • • General Ledger Home
          • Receipts
          • Disbursements
          • Vouchers
          • Journal Entries
          • Reconciliations
          • • Premium Payable
            • Direct Bill Commissions
            • Pr/Br Payables
            • Bank
          • Budgets
          • • GL Budgeting
          • Import
          • • Direct Bill Transactions
            • Receipts
            • Reconciliations
          • Activities
        • Home
        • • Accounts
          • General Ledger
          • Reports/Marketing
          • Procedures
          • Configure
          • Utilities
          • Email
        • Locate
        • Actions
        • • Adjust Receipt
          • Create Transmission File
          • Finalize Receipt
          • Transfer of Funds
        • On Demand
        • • Allocation Entries
          • Default/Recurring Entries
          • Deposit Register
          • General Ledger Register
          • Status of Accounts
        • Access
        • • Activities
          • • Receipt
            • Detail Line
          • Offsetting Transfer
          • Reconciliation Statement
          • Transactions
          • Notifications
        • Links
        • myEpic
        • SMS
        • Help
        • • Applied Epic Help
          • Applied KnowledgeBase
          • Applied Epic Release Notes
          • Online Chat / Log a Case
          • About Applied Epic July 2023
   • Options Bar

     

     The following options are available from the options bar of the Receipts area:

     1. • Home
        • • Accounts
          • General Ledger
          • Reports/Marketing
          • Procedures
          • Configure
          • Utilities
          • Email
        • Locate
        • Actions
        • • Adjust Receipt
          • Create Transmission File
          • Finalize Receipt
          • Transfer of Funds
        • On Demand
        • • Allocation Entries
          • Default/Recurring Entries
          • Deposit Register
          • General Ledger Register
          • Status of Accounts
        • Access
        • • Activities
          • • Receipt
            • Detail Line
          • Offsetting Transfer
          • Reconciliation Statement
          • Transactions
          • Notifications
        • Links
        • myEpic
        • SMS
        • New
        • • Receipt
          • Disbursement
          • Voucher
          • Journal Entry
          • Reconciliation
          • • Premium Payable
            • Direct Bill Commissions
            • Pr/Br Payables
            • Government Payables
            • Bank
          • Budget
          • • GL Budget
          • Import
          • • Direct Bill Transaction
            • Receipt
            • Reconciliations
          • Export
          • Activity
          • Sticky Note
        • Print
        • • Listview
          • Barcode
        • Save
        • Undo
   • Navigation Panel

     The navigation panel is on the left side of the screen.

     

     The navigation panel consists of the following buttons:

     1. • General Ledger Home
        • Receipts
        • Disbursements
        • Vouchers
        • Journal Entries
        • Reconciliations
        • Budgets
        • Import
        • Export
        • Activities
   • List

     Enter your desired search criteria to populate the list below the options bar. Receipts matching these criteria will display in the list. To sort by a different column, click the column heading by which you wish to sort. Click one more time to change the sort order (from ascending to descending, or vice versa).

     Click the Select Columns link label to change the columns that display in the list or the order in which they display.

     Detail for the highlighted receipt displays below the list.

     To locate receipts that match specific selected criteria, use the search bar. Make a selection in each dropdown menu to locate the desired receipt. The fields vary, depending on the menu options you choose.

     

     These are the choices in the first dropdown menu:

     1. 3. Account Code
        4. Accounting Month
        5. Amount
        6. Bank Account
        7. Bank Status
        8. Date Entered
        9. Description
        10. Effective Date
        11. Entered By
        12. Export Batch #
        13. Exported By
        14. Exported Date
        15. GL Schedule
        16. Payment ID
        17. Posted By
        18. Posted Date
        19. Refer #

     The choices available in the second dropdown menu vary, depending on the selection you made in the first dropdown.

     1. • Equals: Enter the search criterion (e.g., the full description or folder name) in the field to the right, or select the correct date from the dropdown calendar (if applicable). Click Find.
        • Within Range: Search between two calendar dates. Click the down arrow to the right of each field to choose dates from the dropdown calendars. Click Find.

     To see the filter that is currently applied to the list, hover over the Search where text.

     You can apply multiple filters if necessary.

     1. To apply multiple filters to the list, do one of the following:
     • Click the Edit Filter button . 
     • Press [Ctrl] + E.
     2. The Edit Filter pop-up window displays.
        
        Note: You can also use the Edit Filter button, rather than the search bar, to apply a single filter to the list if you prefer.

     

     3. Select and/or enter your desired search criteria using the dropdown menus and fields, and then click the Add button. The Name, Compare Type, and Criteria for your filter display in the list. Click one of these column headings to sort the list by that column. To reverse the sort order, click the column heading again.
     4. To apply additional filters, enter additional search criteria and continue clicking Add. To remove a filter from the list, select it and click the Delete button.
     5. Click Finish when you have applied all of your desired filters.
        
        To exit the dialog without applying any filters, click Cancel.
   • Version frame

     The Version frame lists the original version of the selected receipt as well as any subsequent versions created via the Adjust Receipt action. You can select a specific version and use the Edit button to the left of the Receipts list to open that version’s detail. However, all versions prior to the most current (highest-numbered) version open as read-only.

   • Detail frame

     The Detail frame shows all detail rows for the selected receipt version. Previous detail rows that have been adjusted are omitted. To view additional information on the detail rows listed here, click the Edit button to the left of the Receipts list.

   • Transfer frame (displays only if the selected receipt is a part of a Transfer of Funds)

     The Transfer frame displays the following:

     • Refer #: Reference number of the offsetting transfer of funds GL entry
     • Bank account: Bank account for the offsetting transfer of funds GL entry
   • Status frame

     The following three statuses display for the selected receipt:

     • Activity status: Displays Activity if an activity is attached to the receipt; otherwise blank.
     • Receipt status: Displays Suspended or Finalized
     • Bank status: Displays Cleared if the receipt has been reconciled on a bank reconciliation statement and Outstanding if it has not